Executive Assistant

Astika Software Technologies; Hyderabad; On-site; INR 600,000 - 900,000; Full time

Job summary

Astika Software Technologies is seeking an energetic Executive Assistant to support the CMD’s schedule across multiple businesses and high‑level meetings with senior stakeholders and partners. The ideal candidate will be organized, proactive, detail‑oriented, and discreet in a fast‑paced environment.

Key duties include meeting management, calendar optimization, travel logistics, and daily business coordination across teams.

Qualifications

• Minimum 2 years of experience as an Executive Assistant, Personal Assistant, or in a similar coordination role (2+ years).
• Experience supporting senior executives, founders, or leadership teams is preferred.

Responsibilities

• Meetings: Attend, coordinate, take MoMs and follow up on actions.
• Calendar: Manage and optimize the executive calendar and schedule meetings.
• Travel: Book domestic and international travel arrangements and itineraries.
• Executive support: Handle day-to-day admin tasks and cross-business coordination, maintain confidentiality.

Skills

Communication skills

Interpersonal skills

Time management

Proactive attitude

Tools

Microsoft Office

Google Workspace

Job description

Job Title :- Executive Assistant

We are seeking a highly motivated, energetic, and professional Executive Assistant to support the schedule of CMD who manages multiple businesses and regularly engages in high-level strategic meetings with senior stakeholders and other business partners. The ideal candidate will be organized, proactive, detail-oriented, and capable of working in a fast-paced environment while maintaining the highest standards of confidentiality, professionalism, and integrity.

Experience Required :

• Minimum 2 years of experience as an Executive Assistant, Personal Assistant, or in a similar coordination role.
• Experience supporting senior executives, business owners, founders, or leadership teams is preferred.

Key Responsibilities :

Meeting Management :

• Attend and coordinate important business meetings.
• Take accurate and comprehensive meeting minutes (MoM).
• Track action items and ensure timely follow-ups with internal and external stakeholders.
• Understand the context and objectives of meetings to effectively support the executive.

Calendar Schedule Management :

• Manage and optimize the executive s calendar.
• Schedule, reschedule, and coordinate meetings with clients, partners, and stakeholders.
• Prioritize appointments based on business requirements and urgency.

Travel Logistics Coordination :

• Book domestic and international travel arrangements.
• Coordinate flight tickets, hotel bookings, transportation, and travel itineraries.
• Ensure smooth travel planning and execution.

Executive Support :

• Assist in day-to-day administrative and business coordination activities including coordinating business reports on daily, weekly and monthly basis across multiple businesses.
• Liaise with clients, partners, and team members professionally.
• Maintain confidentiality of sensitive business information.
• Anticipate requirements and proactively solve scheduling and coordination challenges.

Candidate Profile :

We are looking for someone who:

• Is young, energetic, and eager to learn.
• Possesses excellent communication and interpersonal skills.
• Demonstrates patience, maturity, and emotional intelligence while working closely with the executive.
• Understands different business situations and adapts accordingly.
• Has strong organizational and time-management skills.
• Is proactive, dependable, and highly responsive.
• Maintains a high level of integrity and professionalism.
• Is comfortable handling multiple priorities simultaneously.
• Has good proficiency in Microsoft Office,Google Workspace,and business communication tools.

Work Mode :

Full-time

Job :

Metals Mining

Location :

Hyderabad

Years of Experience :

1-3