Executive Assistant

Mahalakshmi Profiles Private Limited - Mpl Group; Hyderabad; On-site; INR 450,000 - 650,000; Full time

Job summary

A leading company in Hyderabad is seeking an Executive Assistant to provide high-level administrative support to executives. This role involves managing schedules, coordinating meetings, and communicating with various stakeholders to enhance executive productivity. The ideal candidate will possess excellent communication skills, proficiency in MS Office, and the ability to manage tasks efficiently under pressure. This position requires a professional appearance and good documentation skills.

Qualifications

• Excellent verbal and written communication skills.
• Professional appearance and demeanor.
• Proactive with follow-ups and able to prioritize under pressure.
• Proficient in MS Office and office productivity tools.
• Organized and highly responsible.
• Strong documentation and computer proficiency.
• Good product knowledge.
• Skilled in negotiation.

Responsibilities

• Creating and maintaining District Board Meeting agendas.
• Answers and screens phone calls and manages the CXO mail and social media accounts.
• Schedules and coordinates appointments, meetings and events.
• Transcribes drafts, proofreads and revises correspondence.
• Assists with customer inquiries and problem resolution.
• Provides general oversight to MD on operations.
• Exhibits willingness to ensure successful inter-departmental relationships.
• Completes the CXO desk report, which requires input from all departments and is presented to the Board of Directors.
• Disseminates information to HOD, Department Managers regarding changes to company’s documents, policies and procedures.
• Travel with CXO as and when required like, customer meetings, Social Events, Award Functions and Product Launch at exhibitions etc.
• Provides general oversight to MD on all activities and day-to-day operations, and assures a smoothly functioning, efficient organization.
• Manage CXO liaising with HOD in other Department Managers and with external contacts.
• Provides transcription and dictation of Board meeting minutes.
• Reviewing the efficiency of HOD and Managers by regular follow‑up and timely submissions of reports and analysis.
• CXO diary keeping and arranging appointments.
• Participate in all internal and external audits.
• Perform all other task given by management.

Skills

Good in communication (verbal and written both)

Brisk on follow ups

Ability to prioritize and work under pressure

Efficient in using MS office tools

Organized and responsible

Good at documentation and computer proficiency

Good Product knowledge

Good in Negotiations

Negotiation skills

Tools

MS Office

Job description

About the Company

The purpose of an Executive Assistant is to provide high-level administrative support to executives by managing schedules, coordinating meetings, handling communications, and ensuring efficient office operations. They act as a key liaison, assist in decision‑making, and support business priorities to enhance executive productivity.

About the Role

Interaction with consultants, customers, vendors, government agencies and officials to schedule meetings, coordinate events and assist with problem resolution. Interactions/Follow‑up with HOD on task assigned by CXO.

Responsibilities

• Creating and maintaining District Board Meeting agendas, including incorporating agenda material for presentation for routine and special meetings.
• Answers and screens phone calls and manages the CXO mail and social media accounts.
• Schedules and coordinates appointments, meetings and events, including registration and travel arrangements as necessary.
• Transcribes drafts, proofreads and revises correspondence, memos, flyers, agendas, minutes, resolutions and policies.
• Assists in the completion of various forms, notices, press releases and other communications, which may require posting and/or publication.
• Assists CXO with customer inquiries and problem resolution.
• Exhibits willingness to ensure successful inter-departmental relationships.
• Completes the CXO desk report, which requires input from all departments and is presented to the Board of Directors.
• Disseminates information to HOD, Department Managers regarding changes to company’s documents, policies and procedures.
• Travel with CXO as and when required like, customer meetings, Social Events, Award Functions and Product Launch at exhibitions etc.
• Provides general oversight to MD on all activities and day-to-day operations, and assures a smoothly functioning, efficient organization.
• Manage CXO liaising with HOD in other Department Managers and with external contacts.
• Provides transcription and dictation of Board meeting minutes.
• Reviewing the efficiency of HOD and Managers by regular follow‑up and timely submissions of reports and analysis.
• CXO diary keeping and arranging appointments.
• Participate in all internal and external audits.
• Perform all other task given by management.

Required Skills

• Good in communication (verbal and written both)
• Professional Appearance
• Brisk on follow ups and Ability to prioritize and work under pressure
• Efficient in using MS office tools
• Organized and responsible
• Good at documentation and computer proficiency
• Good Product knowledge
• Good in Negotiations