Executive Assistant

PepsiCo; Hyderabad; On-site; INR 600,000 - 900,000; Full time

Job summary

PepsiCo is seeking a highly organized Executive Assistant to support our SVP/VP. The role requires discretion, proactive coordination, and adept handling of a wide range of administrative tasks in a fast-paced environment.

Responsibilities include calendar management, meeting logistics, travel planning, correspondence handling, expense reporting, and visa processing, with a focus on confidentiality and professionalism. 3–6 years of relevant experience is typical for this level.

Qualifications

• Bachelor’s degree preferred; equivalent experience considered.
• Minimum 3–6 years of experience in an executive support role, preferably supporting C-level or SVP executives.
• Exceptional organizational, time management, and multitasking abilities.
• Strong verbal and written communication skills.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with collaboration tools like Teams and Concur is a plus.

Responsibilities

• Manage and optimize the SVP/VP’s calendar, scheduling meetings, appointments, and travel arrangements.
• Prepare, review, and organize correspondence and other confidential documents.
• Coordinate internal and external meetings, including logistics, agendas, and follow-ups.
• Serve as a liaison between the SVP and internal/external stakeholders.
• Handle expense reports, invoices, and budget tracking as needed.
• Maintain strict confidentiality and discretion in all interactions.
• Taking care of all activities related to SVP’s office.
• Visa processing.
• Maintaining & Updating tracking tracker.

Skills

Organizational skills

Time management

Multitasking

Verbal communication

Written communication

Education

Bachelor’s degree preferred

Equivalent experience considered

Tools

Microsoft Office Suite

Teams

Concur

Job description

Overview

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our Senior Vice President (SVP)/ Vice President (VP). This role requires a high level of professionalism, discretion, and the ability to anticipate needs while managing a wide range of administrative and executive support tasks in a fast-paced environment.

Responsibilities

• Manage and optimize the SVP/VP’s calendar, scheduling meetings, appointments, and travel arrangements.
• Prepare, review, and organize correspondence and other confidential documents.
• Coordinate internal and external meetings, including logistics, agendas, and follow-ups.
• Serve as a liaison between the SVP and internal/external stakeholders.
• Handle expense reports, invoices, and budget tracking as needed.
• Maintain strict confidentiality and discretion in all interactions.
• Taking care of all activities related to SVP’s office.
• Visa processing.
• Maintaining & Updating tracking tracker.

Qualifications

• Bachelor’s degree preferred; equivalent experience considered.
• Minimum of 3-6 years of experience in an executive support role, preferably supporting C-level or SVP executives.
• Exceptional organizational, time management, and multitasking abilities.
• Strong verbal and written communication skills.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with collaboration tools like Teams and Concur is a plus.