Executive Assistant

Jobskey Search and Selection; Hyderabad; On-site; INR 334,800 - 558,000; Full time

Job summary

A recruitment agency is seeking a CEO Assistant to manage administrative tasks, coordinate with senior management, and maintain confidentiality. The ideal candidate will have 1-2 years of experience, excellent organizational and communication skills, and the ability to work in a fast-paced environment. Responsibilities include managing the CEO's schedule and serving as a critical liaison within the organization. This role demands a proactive individual who can handle sensitive issues with discretion and maintain trust with senior management.

Qualifications

• 1-2 years of progressive experience in administrative roles.
• Ability to work in a fast-moving environment.

Responsibilities

• Assist the CEO in managing a busy calendar and administrative tasks.
• Serve as a liaison between the CEO and other stakeholders.
• Research and prioritize sensitive issues addressed to the CEO.
• Ensure smooth communication within the organization.
• Demonstrate leadership to maintain credibility with senior management.

Skills

Strong written and verbal communication

Administrative skills

Organizational skills

Ability to maintain discretion

Job description

Plans, organizes and develops budget and interim reporting, coordinates and preparation, management and analysis work. Responsible for and/or supervises and monitors all activities. Works closely with the Superintendent to provide budgetary data and as such, is a confidential employee. Duties may include, but are not limited to the following, as directed by the Superintendent.

Key Responsibility Areas (KRAs):

• The CEO Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO.
• Serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive weekly cadence & reviews; and Strictly Confidential and for internal circulation only oversees special projects.
• Must be creative and enjoy working within a small (100 people), entrepreneurial environment that is value-driven, results-driven and team oriented.
• The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
• The CEO Assistant will have the ability to work independently on projects/initiatives pertaining to CEO's role/KRA, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
• Completes a broad variety of administrative tasks for the CEO including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed plans, itineraries, and agendas; and compiling documents for meetings.
• Plans, coordinates, and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office.
• Communicates directly, and on behalf of the CEO, with Board members, executive & management teams, and others, on matters related to the CEO's initiatives.
• Researches, prioritizes and follows up on incoming issues and concerns addressed to the CEO including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Follow up and tracks of reports to be received by CEO from management staff.
• Provides a bridge for smooth communication between the CEO's office and internal departments.
• Demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
• Acts as a "barometer," having a sense for the issues taking place in the corporate environment across geographies, levels and keeping the CEO updated.
• Prioritizes conflicting needs; handles matters expeditiously, and proactively, and follows through on projects to successful completion, often with deadline pressures.
• Matches and keeps with pace with the CEO in terms of work schedules and be flexible to adapt to nonstandard work hours.

Qualifications

• 1-2 years of progressive experience
• Ability to work in fast moving environment.