Executive Assistant

Zithara.AI; Hyderabad; On-site; INR 350,000 - 650,000; Full time

Job summary

Zithara.AI is seeking a proactive, organized Executive Assistant to provide administrative and operational support to senior management in Hyderabad. The ideal candidate will be highly organized with excellent communication, coordination, and time-management skills.

You will manage calendars, handle correspondence, coordinate with internal teams and external stakeholders, assist with onboarding and travel arrangements, and ensure confidentiality in day-to-day activities.

Qualifications

• Bachelor’s degree in any discipline required.
• 1–3 years of experience in EA/PA/administrative roles.
• Excellent written and verbal communication, strong organization and time management.

Responsibilities

• Manage the executive’s calendar, meetings, appointments, and daily schedule.
• Handle emails, calls, messages, and correspondence professionally.
• Coordinate with internal teams, clients, vendors, and external stakeholders.
• Schedule meetings and prepare agendas, presentations, reports, and documents.
• Support onboarding, including documentation and coordination with new joiners.
• Track tasks and deadlines, ensuring timely completion.

Skills

Excellent written and verbal comms

Organisational skills

Time-management

Follow-up & coordination

Multitasking

Confidentiality & professionalism

MS Office

Google Workspace

Education

Bachelor’s degree in any discipline

1–3 years of EA/PA/administrative experience

Tools

MS Office

Google Workspace

Job description

Job Summary

We are looking for a

Executive Assistant – Job Description

Position: Executive Assistant

Employment Type: Full-Time

Experience: 1–3 Years

Location: Hyderabad

Job Summary

We are looking for a proactive, organised, and responsible Executive Assistant to provide administrative and operational support to senior management. The ideal candidate should have excellent communication, coordination, time-management, and follow-up skills.

Key Responsibilities

• Manage the executive’s calendar, meetings, appointments, and daily schedule.
• Handle emails, calls, messages, and correspondence professionally.
• Coordinate with internal teams, clients, vendors, and external stakeholders.
• Schedule meetings and prepare agendas, presentations, reports, and documents.
• Maintain confidential documents, records, and important information.
• Assist the team with resume screening and shortlisting candidates based on job requirements.
• Coordinate interview scheduling and candidate communication as required.
• Support the employee onboarding process, including documentation and coordination with new joiners.
• Track assigned tasks, deadlines, and follow-ups to ensure timely completion.
• Assist with travel arrangements, meetings, events, and other official requirements.
• Coordinate and follow up with different departments on behalf of management.
• Prepare daily/weekly updates and reports as required.
• Support management in day-to-day administrative and operational activities.
• Handle urgent and ad-hoc tasks efficiently.
• Maintain professionalism and confidentiality at all times.

Requirements

• Bachelor’s degree in any discipline.
• 1–3 years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role.
• Excellent written and verbal communication skills.
• Strong organisational and time-management skills.
• Good knowledge of MS Office / Google Workspace.
• Strong follow-up, coordination, and problem-solving abilities.
• Ability to manage multiple tasks and work under deadlines.
• High level of confidentiality and professionalism.
• Should be proactive, presentable, dependable, and detail-oriented.

Preferred Skills

• Good interpersonal and relationship-management skills.
• Ability to anticipate requirements and take initiative.
• Strong attention to detail.
• Ability to work independently with minimal supervision.
• Flexible and adaptable to changing priorities.
• Professional approach when interacting with senior management and stakeholders.