Executive Assistant

Catalys; Gurugram District; On-site; INR 800,000 - 1,400,000; Full time

Job summary

Catalys in Gurugram seeks an Executive Assistant to the Founder to act as the gatekeeper of time, communication, and clarity. You will coordinate key meetings with team members and clients, manage schedules with precision, and ensure nothing slips through the cracks.

Your role involves supporting internal and client meetings with notes, action tracking, and follow-ups; drafting communications and decks; handling travel planning; and maintaining confidentiality while handling high-level data and

Qualifications

• 3-5 years of experience as an Executive Assistant
• Proven experience managing calendars and scheduling
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Experience in client communications and calls
• Familiarity with collaboration tools and calendars

Responsibilities

• Manage and maintain the Founder's calendar, scheduling meetings, calls, reviews, and team syncs
• Handle internal and client call coordination, including prep, documentation, onboarding and follow-ups
• Join and support internal and client meetings, taking notes, tracking action items, and ensuring accountability
• Act as a central point between the Founder and internal teams (creative, performance, ops, HR and Finance)
• Draft key communications, meeting decks, and follow-up emails
• Track tasks, KRAs, and project timelines to ensure smooth delivery and internal alignment
• Manage travel plans, event participation, and personal admin as needed
• Uphold confidentiality while working closely with high-level data and decisions

Skills

Calendar management

Excel/Sheets

Client comms

Note-taking

Cross-functional

Communication skills

Time management

Organizational skills

Google Calendar

Slack

Zoho

Zoom

MS Office

Calm under pressure

Tools

Google Calendar

Slack

Zoho

Zoom

MS Office

Google Sheets

Job description

Role Overview

As the Executive Assistant to the Founder, you'll be the gatekeeper of time, communication, and clarity. You'll coordinate key meetings (especially with team members and clients), manage schedules with precision, and ensure nothing slips through the cracks. Your ability to multitask, communicate clearly, and think a few steps ahead will make you an invaluable asset to our leadership team.

Key Responsibilities

• Manage and maintain the Founder's calendar, scheduling meetings, calls, reviews, and team syncs
• Handle internal (Media Buyers and Ops) and client call coordination, including prep, documentation, greeting, onboarding and follow-ups
• Join and support internal and client meetings, taking notes, tracking action items, and ensuring accountability
• Act as a central point between the Founder and internal teams (creative, performance, ops, HR and Finance)
• Draft key communications, meeting decks, and follow-up emails
• Track tasks, KRAs, and project timelines to ensure smooth delivery and internal alignment
• Manage travel plans, event participation, and personal admin as needed
• Uphold confidentiality while working closely with high-level data and decisions

Must-Have Skills

• 3-5 years of experience as an Executive Assistant, preferably in a fast-paced or digital marketing agency environment
• Strong hands-on experience with MS Excel and Google Sheets is a must.
• Demonstrated experience in handling client communications and calls professionally
• Strong grasp of calendar, schedule, and inbox management
• Excellent verbal and written communication skills
• Highly organized with an eye for detail, multitasker and strong time management
• Familiarity with tools like Google Calendar, Slack, Zoho, Zoom, and MS Office.
• Calm under pressure, with a proactive and solutions-oriented mindset
• Comfortable working with cross-functional teams in a performance-driven culture

Bonus Points

• Previous experience in a creative agency or performance marketing firm
• Experience working directly with founders
• Understanding of marketing terms, workflows, funnels, and campaign processes