Executive Assistant

Baby Mom Retail; Delhi; On-site; INR 800,000 - 1,200,000; Full time

Job summary

Baby Mom Retail is seeking a proactive Founder Support & Strategic Execution professional to assist the Founder with daily priorities, strategic initiatives, and cross-functional coordination. You will prepare dashboards, reports, and presentations while maintaining trackers and ensuring timely execution of actions.

The role involves executive assistance, market research, and data-driven business analysis in a fast-paced startup setting.

Qualifications

• Excellent verbal and written communication skills.
• Strong organisational, coordination, and follow-up abilities.
• Good analytical, logical reasoning, and problem-solving skills.
• Strong working knowledge of MS Excel / Google Sheets and PowerPoint / Google Slides.
• Ability to prepare MIS reports, dashboards, presentations, and management summaries.
• Good project management and task-tracking capabilities.
• Strong ownership, accountability, and attention to detail.
• Ability to multitask, prioritise effectively, and meet deadlines.
• High level of confidentiality, discretion, and professional maturity.
• Ability to work independently in a fast-paced startup environment.

Responsibilities

• Assist the Founder in managing daily priorities, strategic initiatives, and business-critical assignments.
• Prepare presentations, business briefs, reports, and management updates.
• Track key decisions and ensure timely execution of action items.
• Act as a communication bridge between the Founder and internal teams.
• Maintain trackers for key projects, tasks, deadlines, and deliverables.
• Coordinate with stakeholders to ensure timely completion of assigned tasks.
• Identify execution gaps, delays, and dependencies and elevate them proactively.
• Take ownership of tasks from initiation to closure.
• Prepare daily, weekly, and monthly MIS reports and business dashboards.
• Analyse business performance, identify trends, and highlight gaps and opportunities.
• Consolidate data from different departments for management review.
• Ensure accuracy and timely submission of business reports.
• Coordinate with HR, Finance, E-commerce, Marketing, Operations, Technology, and other departments.
• Follow up on Founder-led initiatives and monitor progress across teams.
• Ensure clear communication, accountability, and alignment on business priorities.
• Provide regular progress updates to the Founder.
• Conduct competitor, market, product, and industry research.
• Track industry developments, business trends, and competitor activities.
• Prepare research summaries, presentations, and actionable recommendations.
• Support the Founder in evaluating new business opportunities and initiatives.
• Manage the Founders calendar, meetings, appointments, and scheduling.
• Prepare meeting agendas, briefs, and relevant background information.
• Record Minutes of Meetings (MOMs) and maintain action-item trackers.
• Follow up with stakeholders to ensure agreed actions are completed on time.
• Maintain business reports, SOPs, presentations, and important documents.
• Organise management information for easy access and reference.
• Identify operational inefficiencies and recommend process improvements.
• Support the implementation and monitoring of improved business processes.
• Handle sensitive business, financial, and management information with discretion.
• Maintain professional communication with internal and external stakeholders.
• Build effective working relationships across departments.
• Demonstrate integrity, reliability, and professionalism at all times.
• Need to work independently in a fast-paced startup environment.

Skills

Communication

Organization

Analytics

MS Excel / Google Sheets

PowerPoint / Google Slides

Project management

Confidentiality

Independent work

Tools

MS Excel

Google Sheets

PowerPoint

Google Slides

Job description

Role & responsibilities

1. Founder Support & Strategic Execution

• Assist the Founder in managing daily priorities, strategic initiatives, and business-critical assignments.
• Prepare presentations, business briefs, reports, and management updates.
• Track key decisions and ensure timely execution of action items.
• Act as a communication bridge between the Founder and internal teams.

2. Project & Task Management

• Maintain trackers for key projects, tasks, deadlines, and deliverables.
• Coordinate with stakeholders to ensure timely completion of assigned tasks.
• Identify execution gaps, delays, and dependencies and elevate them proactively.
• Take ownership of tasks from initiation to closure.

3. MIS, Reporting & Business Analysis

• Prepare daily, weekly, and monthly MIS reports and business dashboards.
• Analyse business performance, identify trends, and highlight gaps and opportunities.
• Consolidate data from different departments for management review.
• Ensure accuracy and timely submission of business reports.

4. Cross-Functional Coordination

• Coordinate with HR, Finance, E-commerce, Marketing, Operations, Technology, and other departments.
• Follow up on Founder-led initiatives and monitor progress across teams.
• Ensure clear communication, accountability, and alignment on business priorities.
• Provide regular progress updates to the Founder.

5. Business & Market Research

• Conduct competitor, market, product, and industry research.
• Track industry developments, business trends, and competitor activities.
• Prepare research summaries, presentations, and actionable recommendations.
• Support the Founder in evaluating new business opportunities and initiatives.

6. Executive Assistance & Meeting Management

• Manage the Founders calendar, meetings, appointments, and scheduling.
• Prepare meeting agendas, briefs, and relevant background information.
• Record Minutes of Meetings (MOMs) and maintain action-item trackers.
• Follow up with stakeholders to ensure agreed actions are completed on time.

7. Documentation & Process Improvement

• Maintain business reports, SOPs, presentations, and important documents.
• Organise management information for easy access and reference.
• Identify operational inefficiencies and recommend process improvements.
• Support the implementation and monitoring of improved business processes.

8. Confidentiality & Stakeholder Management

• Handle sensitive business, financial, and management information with discretion.
• Maintain professional communication with internal and external stakeholders.
• Build effective working relationships across departments.
• Demonstrate integrity, reliability, and professionalism at all times.

Required Skills & Competencies

• Excellent verbal and written communication skills.
• Strong organisational, coordination, and follow-up abilities.
• Good analytical, logical reasoning, and problem-solving skills.
• Strong working knowledge of MS Excel / Google Sheets and PowerPoint / Google Slides.
• Ability to prepare MIS reports, dashboards, presentations, and management summaries.
• Good project management and task-tracking capabilities.
• Strong ownership, accountability, and attention to detail.
• Ability to multitask, prioritise effectively, and meet deadlines.
• High level of confidentiality, discretion, and professional maturity.
• Ability to work independently in a fast-paced startup environment.

Preferred candidate profile

• 25 years of experience in Founders Office, Executive Assistant, Business Operations, Management Consulting, Project Coordination, or a similar role.
• Experience working in an e-commerce, D2C, retail, or startup environment is preferred.
• Candidates with strong Excel, MIS, reporting, and cross-functional coordination experience will be preferred.
• Candidates who can combine executive assistance with business analysis and execution will be a strong fit.