Executive Assistant

Groupdca; Gurugram District; On-site; INR 800,000 - 1,200,000; Full time

Job summary

GroupDCA in Gurgaon is seeking an experienced Executive Assistant to support a Partner with high-level administrative and coordination tasks, including calendars, travel, meetings, and confidentiality.

The role requires proactive, organized individuals who can handle competing priorities in a fast-paced environment and maintain professionalism and discretion.

Qualifications

• Bachelor's degree in a related field preferred.
• 3–8 years of experience as an Executive Assistant, Personal Assistant, or similar role.
• Prior experience supporting senior leadership within architecture, design, real estate, construction, engineering, consulting, or professional services is preferred.
• Proactive and resourceful with strong communication and stakeholder management skills.
• Excellent organizational, prioritization, and multitasking abilities.
• Tech-savvy with Microsoft Office, Google Workspace, and productivity tools.
• Ability to work independently, adapt to changing priorities, and take initiative.
• High level of professionalism, discretion, and attention to detail.

Responsibilities

• Manage and optimize the Partner's calendar, including meetings, travel, and deadlines.
• Anticipate scheduling conflicts and prioritize accordingly.
• Prepare meeting agendas, notes, action items, and follow-ups.
• Coordinate day-to-day administrative activities and support business priorities.
• Maintain organized records, documents, and correspondence.
• Coordinate internal and external meetings with clients, consultants, vendors, and project teams.
• Act as a key liaison between the Partner and stakeholders.
• Track action items and follow up with stakeholders for timely completion.
• Support coordination across multiple ongoing projects and initiatives.
• Plan and coordinate domestic and international travel, including flights and lodging.
• Manage travel-related documentation and expense submissions.
• Coordinate logistics for meetings, client visits, industry events, and conferences.
• Assist with personal appointments, reservations, travel arrangements, and other coordination needs.

Skills

Communication

Stakeholder management

Organizational skills

Multitasking

Initiative

Discretion

Professionalism

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Productivity tools

Job description

Job Title: Executive Assistant

Reports To: Partner

Location: Gurgaon / Hybrid

Employment Type: Full-time

Role Overview

The Executive Assistant (EA) will provide high-level administrative, operational, and coordination support to a Partner at GroupDCA. The role requires a proactive, organized, and adaptable individual who can effectively manage schedules, travel, meetings, and competing priorities in a fast-paced environment.

The ideal candidate should be resourceful, detail-oriented, tech-savvy, and comfortable handling confidential information with professionalism and discretion.

Key Responsibilities

• Manage and optimize the Partner's calendar, including meetings, appointments, travel, and key deadlines.
• Anticipate scheduling conflicts and proactively manage priorities.
• Prepare meeting agendas, notes, action items, and follow-ups.
• Coordinate day-to-day administrative activities and support business priorities.
• Maintain organized records, documents, and correspondence.
• Coordinate internal and external meetings with clients, consultants, vendors, and project teams.
• Act as a key liaison between the Partner and internal/external stakeholders.
• Track action items and follow up with relevant stakeholders to ensure timely completion.
• Support coordination across multiple ongoing projects and initiatives.
• Plan and coordinate domestic and international travel, including flights, accommodation, transportation, and itineraries.
• Manage travel-related documentation and expense submissions.
• Coordinate logistics for meetings, client visits, industry events, and conferences.
• Assist with personal appointments, reservations, travel arrangements, and other coordination needs as required.
• Support ad hoc personal and professional tasks while maintaining confidentiality and discretion.

Qualifications

• Bachelor's degree in Business Administration, Communications, Management, or a related field preferred.
• 3-8 years of experience as an Executive Assistant, Personal Assistant, or in a similar support role.
• Prior experience supporting senior leadership within architecture, design, real estate, construction, engineering, consulting, or other professional services firms is preferred.
• Proactive and resourceful with strong communication and stakeholder management skills.
• Excellent organizational, prioritization, and multitasking abilities.
• Tech-savvy, with proficiency in Microsoft Office, Google Workspace, and productivity tools.
• Ability to work independently, adapt to changing priorities, and take initiative.
• High level of professionalism, discretion, and attention to detail.