Executive Assistant

Abhishek Green Chem; Ghaziabad District; On-site; INR 350,000 - 480,000; Full time

Job summary

Abhishek Green Chem in Ghaziabad, India seeks an Executive Assistant to manage the Director's calendar, handle communications, and oversee daily administrative tasks.

You will coordinate with Sales Executives, support office operations, monitor inventory, and help implement digital processes using Google Forms while maintaining strict confidentiality.

This role requires 3+ years of experience, strong Excel and Tally skills, and a proactive, collaborative approach.

Qualifications

• Minimum 3 years of relevant work experience.
• Good working knowledge of Tally and basic accounting processes.
• Strong proficiency in MS Excel, Google Forms, and other Google Workspace tools.
• Excellent communication and interpersonal skills.
• Strong organizational and time-management skills.
• Ability to multitask and manage responsibilities efficiently.
• Proactive approach with good problem-solving abilities.
• Excellent team player with the ability to coordinate effectively with different teams.

Responsibilities

• Manage the Director's calendar, appointments, schedules, and day-to-day tasks.
• Handle regular communication with customers and ensure a high level of service before and after order dispatch.
• Coordinate daily activities of Sales Executives and provide support.
• Oversee office administration and maintenance.
• Monitor inventory, especially slow-moving/near-expiry items.
• Support development of new systems using Google Forms and digital tools.
• Perform data entry and maintain records.
• Review Tally accounts daily and coordinate on discrepancies.
• Manage Director calls and forwards, ensuring follow-ups.
• Coordinate cross-team tasks to meet deadlines.
• Maintain confidentiality of sensitive information.

Skills

Tally

MS Excel

Google Forms

Google Workspace

Communication skills

Interpersonal skills

Organization

Time management

Multitasking

Problem-solving

Teamwork

Job description

Preferred candidate profile

• Minimum 3 years of relevant work experience.
• Good working knowledge of Tally and basic accounting processes.
• Strong proficiency in MS Excel, Google Forms, and other Google Workspace tools.
• Excellent communication and interpersonal skills.
• Strong organizational and time-management skills.
• Ability to multitask and manage responsibilities efficiently.
• Proactive approach with good problem-solving abilities.
• Excellent team player with the ability to coordinate effectively with different teams.

Role & responsibilities

Manage the Directors calendar, appointments, schedules, and day-to-day tasks as an Executive Assistant.

• Handle regular communication with customers and ensure a high level of customer service before and after order dispatch.
• Coordinate with and manage the daily activities of Sales Executives, providing support and assistance whenever required.
• Manage office administration, operational requirements, and office maintenance.
• Monitor and manage inventory, particularly slow-moving and near-expiry products, and coordinate appropriate actions.
• Provide inputs and support for the development and implementation of new systems and processes using Google Forms and other digital tools.
• Perform data entry and maintain accurate records as required.
• Review Tally accounts and accounting registers on a daily basis and coordinate with the concerned team for any discrepancies or required updates.
• Manage calls and call forwards received for the Director and ensure that all necessary follow-ups and tasks are completed.
• Coordinate with internal teams and ensure timely completion of tasks assigned by the Director.
• Maintain confidentiality of business, customer, financial, and other sensitive information.