Executive Assistant

Golden Opportunities; Chennai; On-site; INR 800,000 - 1,200,000; Full time

Job summary

Golden Opportunities in Chennai seeks a mature, proactive Executive Assistant to support the Managing Director / CEO in day-to-day operations. You will bridge the CEO with departments, ensuring accountability, coordination, and timely execution while maintaining confidentiality and professionalism.

The role requires strong English communication, MS Office proficiency, and experience supporting senior leadership. Experience with founders/promoters is an added plus.

Qualifications

• Experience in Executive Assistance, calendar, travel, and cross-functional coordination.
• Strong communication, confidentiality, and stakeholder management.
• MS Office proficiency and ability to prepare MoMs, dashboards, and reports.

Responsibilities

• Provide comprehensive executive support to CEO/MD.
• Manage calendars, travel, meetings, and correspondence.
• Coordinate with departments to ensure timely execution of priorities.
• Act as primary contact between CEO and department heads.
• Follow up on action items and timelines across teams.
• Prepare presentations, reports, dashboards, and MoMs.
• Organize leadership meetings, reviews, and company events.
• Maintain confidential documents and communications.

Job description

• Department: Executive Office / Administration
• Reporting To: Founder s Office / CEO
• Industry: Open to All Industries 2

Candidate Expectations

• Total Experience: 5-6 years
• Relevant Experience: 5-6years as an Executive Assistant, Executive Office Coordinator, or Business Coordinator supporting CXOs / CEOs / Managing Directors
• Candidate Location: Chennai preferred
• Skills Mandatory: Executive Assistance, Calendar Management, Travel Coordination, Cross-Functional Coordination, Stakeholder Management, Follow-up & Execution, Administrative Operations, Meeting Coordination, Minutes of Meeting (MoM), MIS Reporting, MS Office, Communication Skills, Confidentiality
• Candidate Industry: Any Industry 3

Education and Certification

• Qualification: Bachelor Degree

Additional Preference

• Experience working closely with Founders, Promoters, CEOs, or Managing Directors
• Detailed Job DescriptionRole OverviewWe are looking for a mature, proactive, and dependable Executive Assistant to support the Managing Director / CEO in day-to-day business operations
• The candidate will act as a bridge between the CEO and various departments, ensuring effective coordination, accountability, and timely execution of organizational priorities while maintaining professionalism and confidentiality

Key Responsibilities

• Provide comprehensive executive support to the CEO / Managing Director
• Manage calendars, appointments, travel arrangements, meetings, and correspondence
• Coordinate with various departments to ensure smooth execution of business priorities
• Act as the primary point of contact between the CEO and department heads
• Follow up with functional teams on action items, project timelines, and business deliverables
• Guide and support employees and departmental teams to ensure timely task completion
• Coordinate with Administration, Facilities, Housekeeping, and support teams for smooth office operations
• Oversee office maintenance, vendor coordination, employee amenities, and facility-related requirements
• Resolve day-to-day operational issues by coordinating with relevant stakeholders
• Monitor key initiatives and proactively escalates delays or concerns to the CEO
• Prepare presentations, reports, dashboards, and Minutes of Meeting (MoM)
• Maintain confidential business documents and executive communications
• Organize leadership meetings, business reviews, and company events
• Build and maintain strong relationships with internal and external stakeholders

Mandatory Key Skills

• Executive Assistance, CEO / MD Support, Calendar Management, Travel Management, Meeting Coordination, Cross-Functional Coordination, Stakeholder Management, Task Follow-up, Business Operations Coordination, Administrative Management, Vendor Coordination, MS Office, Communication Skills, Confidentiality

Good to Have Skills

• Founder / Promoter Office Support, Leadership Meeting Coordination, MIS & Dashboard Preparation, Presentation Preparation, Facility Management, Office Administration, Event Coordination, Employee Coordination, Project Tracking

Additional Requirements

• 5-6 years of experience supporting a CEO, Managing Director, Founder, or senior leadership
• Strong experience coordinating with multiple departments and senior stakeholders
• Excellent follow-up, execution, and influencing skills without direct reporting authority
• Ability to guide and motivate employees across functions
• Excellent verbal and written English communication
• Advanced proficiency in MS Office
• High integrity, discretion, and confidentiality
• Candidates from any industry are welcome; experience supporting Founders, Promoters, or Managing Directors is preferred