Executive Assistant to Founder

YourfriendlyHR; Maharashtra; On-site; INR 781,000 - 893,000; Full time

Job summary

YourfriendlyHR is seeking an experienced Executive Assistant to work directly with the Founder in Mumbai. The role demands high ownership, strong judgment, and discretion to safeguard the Founder’s time and priorities.

You will manage calendars, travel, communication, and cross-functional coordination to ensure smooth day-to-day operations. The successful candidate will be 7+ years in executive support, with a track record of handling sensitive information and coordinating with multiple

Qualifications

• 7+ years of experience as an Executive Assistant.
• Based out of Mumbai.
• Prior startup experience preferred.
• Experience supporting Founder or senior leadership preferred.
• Experience in a founder's office, startup, or real estate company preferred.
• Strong interpersonal and stakeholder-management skills.
• High level of discretion and confidentiality.
• Digitally inclined: calendars, email, productivity and collaboration tools.

Responsibilities

• Manage Founder's calendar, meetings, priorities, and daily scheduling.
• Coordinate domestic and international travel end-to-end.
• Act as gatekeeper and protect Founder's time.
• Coordinate with internal teams and external stakeholders.
• Maintain documentation, follow-ups, and action items.
• Ensure confidential information is handled discreetly.

Skills

Executive support

Calendar management

Stakeholder management

Discretion

Confidentiality

Travel planning

Tools

Calendars

Email

Productivity tools

Collaboration tools

Job description

About The Role

We are looking for an experienced

• Location: Mumbai
• Experience: 7+ Years
• Employment Type: Full-Time
• Compensation: 70-80K Per Month
• Industry: Real Estate
• Reporting To: Founder

About The Role

We are looking for an experienced Executive Assistant to work directly with the Founder.

You will be the Founder's first point of contact and representative, responsible for protecting his time and ensuring that the right people, priorities, and issues reach him.

This is a high-ownership role requiring strong judgement, organisation, discretion, and confidence. You will manage the Founder's calendar, travel, communication, coordination, and follow-ups while ensuring his day-to-day commitments run smoothly.

What You’ll Do

Calendar & Priority Management

• Manage the Founder's calendar, meetings, appointments, and daily priorities
• Organise schedules to ensure effective use of the Founder's time
• Coordinate meetings with internal teams and external stakeholders
• Anticipate scheduling conflicts and resolve them proactively
• Ensure important priorities and follow-ups are tracked through completion

Travel Management

• Plan and coordinate domestic and international travel end to end
• Manage flights, accommodation, transportation, itineraries, and other travel arrangements
• Handle last-minute changes and unexpected situations with practical judgement
• Maintain organised travel schedules and relevant documentation

Gatekeeping & Founder Support

• Act as the Founder's gatekeeper and first point of contact
• Filter incoming requests and determine what requires the Founder's direct attention
• Route matters to the appropriate internal point of contact when required
• Confidently and professionally decline or redirect requests when necessary
• Protect the Founder's time while ensuring important matters are addressed

Stakeholder Coordination

• Coordinate across internal teams, staff, and external stakeholders on the Founder's behalf
• Communicate requirements and follow up on action items
• Build effective working relationships with people across different levels
• Ensure information reaches the right stakeholders accurately and on time

Documentation & Follow-Ups

• Maintain well-organised records and documentation
• Track meetings, commitments, action items, and follow-ups
• Ensure pending matters are followed through to completion
• Maintain clear and easily accessible information when required

Confidentiality & Discretion

• Handle confidential and sensitive information with complete discretion
• Maintain professionalism when dealing with internal and external stakeholders
• Exercise sound judgement when managing sensitive matters on the Founder's behalf

What We’re Looking For

• 7+ years of experience as an Executive Assistant
• Based out of Mumbai
• Prior experience working in a startup (Preferred)
• Prior experience supporting a Founder or senior leadership is strongly preferred
• Experience within a founder’s office, startup, or real estate company is preferred
• Strong-minded and composed under pressure
• Confidence to establish and maintain boundaries firmly but politely
• Excellent interpersonal and stakeholder-management skills
• Comfortable working with employees and stakeholders at every level
• Highly organised with strong attention to detail
• Strong documentation and follow-through
• Ability to manage multiple priorities without losing track of important details
• High level of discretion and confidentiality
• Digitally inclined and comfortable using:
  • Calendars
  • Email
  • Productivity tools
  • Collaboration tools
• Some travel experience and broader exposure to planning complex itineraries

The Ideal Candidate

We're looking for someone who can do much more than manage a calendar.

You should understand how to protect a Founder's time, prioritise competing requests, coordinate with different personalities, and make practical decisions independently.

You should be confident enough to say no when necessary, composed enough to handle pressure and last‑minute changes, and organised enough to ensure commitments and follow-ups never fall through the cracks.

Above all, you should be someone the Founder can trust to represent him professionally and handle sensitive information with complete discretion.

Skills: founder support,travel management,discretion,stakeholder management