Executive Assistant

Vin Industries; Delhi; On-site; INR 600,000 - 900,000; Full time

Job summary

Vin Industries, a New Delhi-based manufacturer and distributor, seeks an organized Executive Assistant to support the Director and manage high-level administrative tasks in India’s capital. The role involves travel planning, calendar coordination, and leveraging AI tools to streamline workflows.

Ideal candidates will demonstrate strong organizational, communication, and time-management skills, plus experience handling complex itineraries and executive schedules.

Qualifications

• Strong organizational, communication, and time-management skills.
• Experience managing complex itineraries and executive schedules.
• Proficiency or strong interest in leveraging AI tools to streamline administrative tasks.

Responsibilities

• International Travel Management: End-to-end planning, visas, flight/hotel bookings, and time-zone adjusted itineraries.
• Calendar & Schedule Management: Proactive calendar maintenance, scheduling internal/external meetings, and pre/post-meeting coordination.
• Personal Banking & Finance Assistance: Managing expense records, tracking investments, and liaising with financial advisors, CAs, and bankers.
• AI Tools & Tech Support: Utilizing AI productivity tools to automate workflows and optimize efficiency.

Skills

Organizational skills

Communication skills

Time management

Calendar management

Executive support

Tools

ChatGPT

Claude AI

Notion AI

Job description

Company Description Vin Industries is a New Delhi-based manufacturer and distributor specializing in additives for the plastics, rubber, FRP, cable, and injection molding industries. The company offers a broad product portfolio, including desiccants, grafted polymers, rubber chemical redispersions, processing aids, purging compounds, and flow improvers. With a focus on quality and application-specific solutions, Vin Industries supports processors across diverse industrial segments. The organization serves more than 2,000 customers across 21 Indian states through a wide domestic network and exports to 17 countries. Team members join a growing business that values technical excellence, reliable service, and long-term customer relationships.

We are looking for an organized, tech-savvy Executive Assistant to support our Director. If you excel in high-level administrative support, calendar management, and leveraging modern tools, we want to hear from you!

Key Responsibilities:

• International Travel Management: End-to-end planning, visas, flight/hotel bookings, and time-zone adjusted itineraries.
• Calendar & Schedule Management: Proactive calendar maintenance, scheduling internal/external meetings, and pre/post-meeting coordination.
• Personal Banking & Finance Assistance: Managing expense records, tracking investments, and liaising with financial advisors, CAs, and bankers.
• AI Tools & Tech Support: Utilizing AI productivity tools (ChatGPT, Claude, Notion AI, etc.) to automate workflows and optimize efficiency.

Requirements:

• Strong organizational, communication, and time-management skills.
• Experience managing complex itineraries and executive schedules.
• Proficiency or strong interest in leveraging AI tools to streamline administrative tasks.