Executive Assistant / Admin

Corover; Bengaluru; On-site; INR 600,000 - 800,000; Full time

Job summary

Corover, based in Bengaluru, seeks an organized Executive Assistant to support the Director with calendars, meetings, and travel arrangements.

You will coordinate internal and external engagements, prepare agendas and minutes, manage confidential documents, and assist with MIS reports and business documentation.

Fresh graduates welcome; up to 1 year experience; strong communication and multitasking are essential in this fast-paced AI company.

Qualifications

• Master's degree in Management or a related field.
• Freshers or up to 1 year of experience encouraged to apply.
• Strong verbal and written communication skills.
• Excellent organizational and multitasking abilities.
• Good interpersonal and coordination skills.
• High level of professionalism, integrity and confidentiality.
• Strong problem-solving and time-management skills.
• Ability to thrive in a fast-paced environment.

Responsibilities

• Manage the Director's calendar, meetings, appointments, and daily schedules.
• Coordinate internal and external meetings, including agendas, presentations, and minutes.
• Handle professional email correspondence and follow-ups for the Director.
• Coordinate with internal departments to ensure timely execution of tasks.
• Arrange travel bookings, accommodation, transportation, and itineraries.
• Maintain confidential documents, reports, and official records.
• Track action items and ensure timely completion by stakeholders.
• Assist in preparing MIS reports, presentations, meeting notes, and business documents.
• Organize company events, leadership meetings, client visits, and engagements.
• Handle office administration tasks, vendor coordination, procurement requests, and inventory management.
• Maintain proper documentation and filing of important business records.
• Support the Director in day-to-day operational activities.
• Perform internet research and compile relevant information as required.
• Ensure smooth communication between the Director and stakeholders.
• Manage confidential information with professionalism and discretion.

Skills

Verbal communication

Written communication

Organizational skills

Multitasking

Discretion/Confidentiality

Time management

Problem solving

Education

Master's degree in Management

Tools

Microsoft Office

Google Workspace

Scheduling tools

Microsoft Teams

Zoom/Google Meet

Job description

Key Responsibilities:

• Manage the Director's calendar, meetings, appointments, and daily schedules.
• Coordinate internal and external meetings, including preparing agendas, presentations, and meeting minutes.
• Handle professional email correspondence and follow-ups on behalf of the Director.
• Coordinate with various internal departments to ensure timely execution of assigned tasks.
• Arrange travel bookings, accommodation, transportation, and prepare travel itineraries.
• Maintain confidential documents, reports, presentations, and official records.
• Track action items and ensure timely completion by concerned stakeholders.
• Assist in preparing MIS reports, presentations, meeting notes, and business documents.
• Organize company events, leadership meetings, client visits, and official engagements.
• Handle office administration tasks, vendor coordination, procurement requests, and inventory management.
• Maintain proper documentation and filing of important business records.
• Support the Director in day-to-day operational and administrative activities.
• Perform internet research and compile relevant information whenever required.
• Ensure smooth communication between the Director and internal/external stakeholders.
• Manage confidential information with the highest level of professionalism and discretion.

Required Qualifications:

• Master's degree in Management, or any relevant discipline.
• Freshers or candidates with up to 1 year of experience are encouraged to apply.
• Strong verbal and written communication skills.
• Excellent organizational and multitasking abilities.
• Good interpersonal and coordination skills.
• High level of professionalism, integrity, and confidentiality.
• Strong problem-solving and time-management skills.
• Ability to work in a fast-paced and dynamic environment.

Technical Skills:

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Familiarity with Google Workspace (Docs, Sheets, Slides, Calendar).
• Basic knowledge of scheduling and productivity tools.
• Comfortable working with online collaboration platforms such as Microsoft Teams, Zoom, or Google Meet.
• Good typing and documentation skills.

Preferred Skills:

• Excellent presentation and documentation abilities.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple tasks effectively.
• Professional email etiquette and business communication.
• Positive attitude with a willingness to learn.
• Self-motivated, dependable, and proactive approach towards work.

What You'll Gain:

• Opportunity to work directly with the company's leadership.
• Exposure to strategic decision-making and business operations.
• Fast-paced learning environment in one of India's leading AI companies.
• Hands-on experience in executive management and corporate administration.
• Career growth opportunities in Executive Operations, Administration, HR, Program Management, or Business Operations.