Executive Assistant

Invest India; Delhi; On-site; INR 300,000 - 600,000; Full time

Job summary

Invest India, the National Investment Promotion and Facilitation Agency under DPIIT, is seeking an organized administrative professional in Delhi to support senior leadership and management teams.

The role involves calendar management, coordinating external visits, preparing letters and reports, handling calls, and maintaining efficient filing systems. You will work across time zones and uphold strict confidentiality while ensuring timely execution of tasks.

Qualifications

• Experience in office and facilities management.
• Strong communication and interpersonal skills.
• Good problem-solving and decision-making abilities.
• Graduate or postgraduate degree required.

Responsibilities

• Manage calendar, schedule key meetings, and anticipate needs.
• Coordinate external visits, meetings, travel, and accommodation.
• Prepare letters, reports, and other documents.
• Screen calls and direct them appropriately.
• Review correspondence and follow up as needed.
• Attend meetings and take notes; maintain filing systems.
• Ensure proper briefing notes for meetings and maintain confidentiality.
• Provide support for miscellaneous admin tasks and deadlines.

Skills

Office & Facilities Mgmt

Communication & Interpersonal Skills

Problem-solving & Decision-making

Graduate and Postgraduate

Education

Graduate or Postgraduate

Tools

MS Office Suite (Excel, Word, PowerPoint)

Job description

Invest India is the National Investment Promotion and Facilitation Agency under the Department of Promotion for Promotion of Industry and Internal Trade (DPIIT), Ministry of Commerce and Industry, Government of India.

Key Responsibilities

• Manage calendar, understanding the importance of key meetings, building flexibility into the diary, and anticipating needs.
• To organize external visits, meetings, and speaking engagements and coordinate briefing and material, and make travel and accommodation arrangements to ensure budget and time management pressures are met.
• Prepare letters, reports, and other documents.
• Screen incoming telephone calls; direct them appropriately.
• Review incoming correspondence, distribute, and respond accordingly. Follow up where necessary.
• Manage and organize administration.
• Ensure correct briefing notes or papers for meetings.
• Note take in meetings as and when required.
• Create and maintain filling systems.
• Ensure stationery supplies are maintained.
• Provide support for all other administrative tasks as directed.
• Attending meetings in place of the Chairman if necessary
• Remember deadlines and prompt where necessary.
• Communicate in a concise and professional manner at all levels both internally and externally.
• Deal with all inquiries and requests promptly, only escalating when necessary.
• Build and maintain strong working relationships with the key contacts.
• Always convey a professional image, exercising tact and diplomacy in handling a range of situations of differing content and complexity.
• Handle sensitive information with the highest level of discretion and confidentiality.
• Ability to work in global time zones.

Qualifications

• Office & Facilities Management
• MS Office Suite (Excel, Word, PowerPoint)
• Communication & Interpersonal Skills
• Problem-solving & Decision-making
• Graduate and Postgraduate

NOTE : This position may be withdrawn, modified, or closed at any time without any notice. The selection and recruitment process for this role will be conducted in accordance with the procedures and guidelines of Invest India. Submission of an application does not guarantee selection or appointment.