Executive Secretary

Global Connect Business Solutions; Tiruchirappalli, Coimbatore District; On-site; INR 1,000,000 - 1,400,000; Full time

Job summary

Global Connect Business Solutions is seeking a highly organized Executive Assistant to the CEO in Trichy and Coimbatore. The role goes beyond traditional admin tasks, managing executive priorities, coordinating across functions, and driving follow-ups to ensure strategic objectives are met.

The ideal candidate will have 3–8 years of relevant experience, strong English communication, and a proven ability to handle confidential information with professionalism in a fast-paced environment.

Qualifications

• Bachelor's degree in Business Administration, Commerce, Management, or related field.
• MBA will be an added advantage.
• 3–8 years of experience as an Executive Assistant or similar role.
• Prior experience supporting CEOs or senior leadership is preferred.

Responsibilities

• Act as the CEO's strategic execution partner by driving priorities and ensuring timely execution across departments.
• Coordinate with department heads to monitor projects, KPIs, and action items with regular progress reporting.
• Ensure compliance with policies, SOPs, and processes; identify gaps and suggest improvements.
• Facilitate cross-functional collaboration to streamline workflows and support strategic initiatives.
• Prepare executive dashboards, MIS reports, and presentations to aid decision-making.

Skills

English communication

Organizational skills

Time management

Stakeholder management

Confidentiality

Attention to detail

Proactive

Independent work

Education

Bachelor's Degree in Business Administration

MBA (added advantage)

Tools

MS Excel

MS PowerPoint

MS Outlook

MS Word

Job description

Position: Executive Assistant to the CEO

Experience: Min 4 Yrs Relevant Experience
Employment Type: Full-Time
Location: Trichy and Coimbatore
Salary: Best in the Industry

Job Summary:

We are looking for a highly organized, proactive, and business-oriented Executive Assistant to the CEO who will serve as a trusted partner to the Chief Executive Officer. This role goes beyond traditional administrative support and requires an individual who can manage executive priorities, coordinate cross-functional initiatives, drive follow-ups, and ensure the seamless execution of strategic business objectives.

The ideal candidate should possess exceptional organizational skills, outstanding business communication, high levels of professionalism, and the ability to handle confidential information while working in a fast-paced, dynamic environment.

Key Responsibilities

• Act as the CEO's strategic execution partner by driving organizational priorities and ensuring the timely execution of business objectives across all departments.
• Coordinate with Department Heads to monitor projects, tasks, KPIs, and action items assigned by the CEO, ensuring accountability, timely completion, and regular progress reporting.
• Ensure adherence to organizational policies, SOPs, compliance requirements, and operational processes by tracking implementation and identifying execution gaps or bottlenecks, while proactively recommending improvements.
• Facilitate cross-functional collaboration to streamline workflows, improve operational efficiency, and support the successful implementation of strategic initiatives, business transformation projects, and organizational goals.
• Prepare executive dashboards, MIS reports, business presentations, and analytical summaries to support executive decision-making, while conducting business research and market analysis as required.
• Organize leadership meetings by preparing agendas, documenting Minutes of Meeting (MOM), tracking action items through closure, and serving as the primary coordination point between the CEO and internal stakeholders.
• Handle highly confidential business information with professionalism, integrity, and discretion while continuously identifying opportunities to enhance organizational effectiveness and operational excellence.

Required Qualifications

• Bachelor's Degree in Business Administration, Commerce, Management, or a related discipline.
• MBA will be an added advantage.
• 3-8 years of experience as an Executive Assistant, Executive Coordinator, Executive Secretary, Executive Office Manager or similar role.
• Prior experience supporting CEOs, Founders, Managing Directors or Senior Leadership is highly preferred.

Required Skills

• Excellent verbal and written communication skills in English.
• Outstanding organizational and time management abilities.
• Strong coordination and follow-up skills.
• Advanced proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.
• Experience preparing executive presentations, reports, and dashboards.
• Strong analytical thinking and problem-solving skills.
• Ability to prioritize multiple assignments and work under pressure.
• High level of integrity, discretion, and confidentiality.
• Excellent interpersonal and stakeholder management skills.
• Self-driven, proactive, and capable of working independently.
• Strong attention to detail and commitment to execution.

Preferred Skills

• Experience working directly with CXOs, Founders or Senior Leadership.
• Knowledge of business operations and project coordination.
• Exposure to board meeting coordination and executive governance.
• Experience handling confidential corporate documentation.
• Familiarity with productivity and project management tools.
• Ability to anticipate executive requirements and proactively resolve challenges.