Executive Assistant

Grant Thornton INDUS; Bengaluru; On-site; INR 600,000 - 800,000; Full time

Job summary

Grant Thornton INDUS seeks an Executive Assistant to provide comprehensive administrative, operational, and strategic support to senior leadership in Bengaluru. The role requires impeccable organization, discretion with confidential information, and the ability to manage multiple priorities in a fast-paced setting.

You will manage calendars, coordinate travel, handle communications across teams, and support training programs, events, and dashboards to drive operational excellence.

Qualifications

• Bachelor’s degree in business administration, Commerce, Finance, Management, or related discipline.
• 2–3 years of experience in Executive Assistant, Executive Secretary, Administrative Operations, Business Operations, or similar roles.

Responsibilities

• Provide executive and administrative support to senior leadership by managing calendars, meetings, priorities, and leadership communications.
• Coordinate domestic and international travel, itineraries, accommodation, transportation, and visas.
• Act as liaison between leadership and stakeholders, managing communications and confidential information with discretion.
• Plan and coordinate training programs, onboarding, leadership visits, events, and end-to-end logistics.
• Prepare reports and dashboards using Excel, PowerPoint, and reporting tools for data-driven decisions.
• Support leadership initiatives, special projects, and ad-hoc requests while driving process improvements.
• Handle confidential information in compliance with governance and data privacy policies.

Skills

Organization

Communication

Discretion

Prioritization

Project coordination

Interpersonal skills

Analytical thinking

Education

Bachelor's degree in Business/Commerce/Finance/Management

Tools

Microsoft Excel

PowerPoint

Word

Outlook

AI tools

Job description

Summary:

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative, operational, and strategic support to senior leadership. The ideal candidate will act as a trusted partner to leadership by managing executive priorities, facilitating seamless communication, coordinating business operations, and driving operational efficiency across teams.

This role requires exceptional organizational skills, strong business acumen, discretion in handling confidential information, and the ability to manage multiple priorities in a fast-paced, dynamic environment.

Responsibilities:

• Provide comprehensive executive and administrative support to senior leadership by managing complex calendars, meetings, priorities, and leadership communications across teams.
• Coordinate domestic and international travel, including itineraries, accommodation, transportation, and business visa processing, ensuring seamless travel experiences.
• Act as a key liaison between leadership and internal/external stakeholders, managing business communications, presentations, correspondence, and confidential information with discretion.
• Plan and coordinate training programs, onboarding initiatives, leadership visits, meetings, employee engagement activities, and business events, ensuring smooth execution of end-to-end logistics.
• Prepare reports, analyze dashboards, and generate business insights using advanced Excel, PowerPoint and other reporting tools to support data-driven decision-making and operational excellence.
• Support leadership initiatives, special projects, and ad-hoc requests while driving process improvements and ensuring timely execution of key deliverables.
• Handle highly confidential information in compliance with organizational policies, governance standards, and data privacy requirements.

Skills:

• Bachelor's Degree with 2–3 years of experience in Executive Assistance, Business Operations, or Administrative Support.
• Strong organizational, prioritization, and multitasking skills with the ability to manage competing priorities and meet deadlines.
• Excellent verbal, written, and interpersonal communication skills with the ability to collaborate effectively across all levels.
• High level of discretion, integrity, and professionalism in handling confidential information.
• Advanced proficiency in Microsoft Office Suite, particularly Excel, PowerPoint, Word, and Outlook. Working proficiency in use of AI tools.
• Strong analytical, problem-solving, and reporting skills with a focus on process improvement and operational excellence.
• Ability to work independently in a fast-paced, matrixed environment while managing cross-functional activities and ad-hoc requests.

Education / Professional Experience/ Qualifications:

• Bachelor’s degree in business administration, Commerce, Finance, Management, or related discipline.
• 2–3 years of experience in Executive Assistant, Executive Secretary, Administrative Operations, Business Operations, or similar support roles.