Executive Assistant

Akalp Techno Media Solutions; Bhopal; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Akalp Techno Media Solutions in Bhopal is seeking an experienced Executive Assistant to provide comprehensive administrative support to the Director. The role requires 5-7 years of prior EA experience, excellent organizational and communication skills, and the ability to work independently in a fast-paced environment.

Responsibilities include calendar management, drafting correspondence, coordinating with internal teams and external stakeholders, travel planning, and preparing reports and

Qualifications

• Bachelor's degree or higher in business/communications.
• 5–7 years of experience as an executive assistant to a senior executive.
• MBA preferred.

Responsibilities

• Provide administrative support to the Director, including scheduling and correspondence.
• Manage confidential information with discretion.
• Coordinate communication between the Director, team, and external stakeholders.
• Draft, edit, and proofread correspondence, reports, and presentations.
• Assist in planning projects and events.
• Coordinate with internal teams and external vendors for project outcomes.
• Arrange travel itineraries and manage expenses.
• Maintain data records and analyze information for decisions.
• Collaborate with team members and support junior staff.

Skills

Organizational skills

Communication skills

MS Office

Calendar management

Data analysis

Education

Bachelor's degree in Business Administration, Communications, or related field

MBA preferred

Tools

Google Calendar

Microsoft Exchange

Microsoft Office Suite

Job description

Job Summary

Executive Assistant to the Director. Job Title: Executive Assistant to the Director. Location: Bhopal. Job Type: Full-time. Experience: 5-7 years. We are seeking an experienced and highly skilled Executive Assistant to provide administrative support to our Director. The ideal candidate will possess excellent organizational, communication, and interpersonal skills, with the ability to work independently and as part of a team.

Responsibilities

• Administrative Support: Provide administrative support to the Director, including scheduling appointments, preparing correspondence, and managing calendars.
• Handle confidential and sensitive information with discretion and professionalism.
• Communication: Coordinate and facilitate communication between the Director, team members, and external stakeholders.
• Draft, edit, and proofread correspondence, reports, and presentations.
• Project Management: Assist in planning, coordinating, and executing projects and events.
• Coordinate with internal teams and external vendors to ensure successful project outcomes.
• Travel Planning: Arrange travel itineraries, including flights, hotels, and transportation.
• Manage travel expenses and ensure compliance with company policies.
• Data Management: Maintain accurate and up-to-date records, databases, and spreadsheets.
• Analyze and interpret data to inform business decisions.
• Team Collaboration: Collaborate with team members to achieve goals and objectives.
• Provide guidance and support to junior staff members.

Requirements

• Education: Bachelor's degree in Business Administration, Communications, or related field. MBA is preferred.
• Experience: 5-7 years of experience as an Executive Assistant to a senior-level executive.

Skills

• Excellent organizational, communication, and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with calendar management tools (Google Calendar, Microsoft Exchange).
• Strong analytical and problem-solving skills.
• Ability to work independently and as part of a team.

Certifications

• Certified Administrative Professional (CAP) or Certified Executive Secretary (CES) certification a plus.

Working Conditions

• Work in a fast-paced office environment.
• Collaborate with a diverse team of professionals.
• Travel occasionally up to 10% of the time.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change.