Executive Assistant

ANZ; Bengaluru; On-site; INR 800,000 - 1,100,000; Full time

Job summary

ANZ in Bengaluru is seeking an Executive Assistant to provide proactive, trusted support to senior leaders. You will manage diaries, email, travel and confidential information, ensuring leaders stay focused on key customer, business and risk outcomes.

Strong communication, discretion and the ability to coordinate meetings, governance forums and reports are essential in this fast-paced role within a large organisation.

Qualifications

• Experience providing executive or senior administrative support in a fast-paced environment.
• Strong diary, inbox, meeting and travel management capabilities.
• Ability to handle confidential information with discretion and integrity.
• Excellent organisational skills and attention to detail.

Responsibilities

• Proactively manage leaders' diaries, prioritise, and prepare for meetings.
• Manage leaders' inboxes and correspondence, escalate urgent matters.
• Coordinate meetings, governance forums, and follow-up actions.
• Plan domestic and international travel, accommodations and itineraries.
• Prepare confidential documents and presentations to a high standard.
• Support team activities and events, including logistics and technology requirements.
• Manage expenses and administrative processes per policy.

Skills

Diary management

Executive support

Stakeholder management

Travel coordination

Discretion

Communication

Autonomy

Problem solving

Tools

Microsoft 365

Outlook

PowerPoint

Excel

Teams

Job description

About the Role

As an Executive Assistant you'll play a key role in enabling senior leaders to operate effectively by providing trusted, proactive and high-quality executive support. You'll help coordinate priorities, information and key business activities so the leaders and their team can focus on delivering strong customer, business and risk outcomes.

Role Location: Bengaluru

Role Type: Permanent

Shift: Early morning shift (4 or 5am IST login time)

What will your day look like

As an Executive Assistant Your responsibilities will include:

• Proactively manage assigned leader s diaries, balancing strategic priorities, business rhythms and stakeholder commitments, and ensuring leaders are well prepared for meetings.
• Manage leader s inbox and correspondence where delegated, identify urgent or sensitive matters, coordinate responses and escalat issues promptly.
• Coordinate meetings and governance forums, including agendas, papers, actions, logistics and follow-up, while maintaining accurate and accessible records.
• Plan domestic and international travel, accommodation and itineraries in line with ANZ policy, business needs and cost expectations.
• Act as a trusted point of coordination between leaders, direct reports and key internal and external stakeholders, supporting clear information flow and timely follow-through.
• Prepare and format confidential correspondence, presentations, reports and other materials to a high standard, using sound judgement and attention to detail.
• Coordinate team activities such as leadership meetings, workshops, offsites, town halls and engagement events, including venue, catering and technology requirements.
• Manage expenses, invoices, procurement and other administrative processes accurately and in line with relevant policies and controls.
• Maintain team information and administrative records, which may include distribution lists, organisational charts, leave information, property records and shared filing systems.
• Anticipate needs, forward plan, resolve administrative issues and identify practical improvements that help leaders and teams work more effectively.
• Work collaboratively with the broader Executive Assistant network and Leaders, provide coverage where agreed and contribute to consistent enterprise ways of working.
• Handle sensitive business, customer and employee information with discretion, integrity and strict confidentiality.

What will you bring

To grow and be successful in this role, you will ideally bring the following:

• Demonstrated experience providing executive or senior administrative support in a complex, fast-paced environment.
• Strong diary, inbox, meeting and travel management capability, with the ability to anticipate needs and manage competing priorities.
• High level of discretion and sound judgement when handling confidential, sensitive or time-critical information.
• Excellent organisational skills and attention to detail, with a track record of delivering accurate work to deadlines.
• Clear written and verbal communication skills, including the ability to prepare professional correspondence, presentations and reports.
• Proven ability to build trusted, respectful and collaborative relationships with senior leaders and a diverse range of stakeholders.
• Ability to work autonomously, use initiative, solve problems and adapt quickly when priorities change.
• Proficiency in Microsoft 365 applications, including Outlook, Word, PowerPoint, Excel and Teams, and confidence learning new digital tools.
• Understanding of the importance of risk, policy, process and control requirements in a large organisation.
• Experience working for Executives.

You re not expected to have 100% of these skills. At ANZ a growth mindset is at the heart of our culture, so if you have most of these things in your toolbox, we d love to hear from you.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.