Executive Assistant

ANZ Banking Group Limited; Bengaluru; Hybrid; INR 1,000,000 - 1,500,000; Full time

Benefits offered by this job

Hybrid work option

Health and wellbeing services

Job summary

ANZ is seeking an Executive Assistant to enable senior leaders to operate effectively by providing trusted, proactive and high-quality executive support. You’ll help coordinate priorities, information and key business activities so the leaders and their team can focus on delivering strong customer, business and risk outcomes. Role Type: Permanent.

Shift: Early morning (4 or 5am IST login time). Based in Bengaluru, you’ll work with a broad internal network to ensure confidential handling of

Qualifications

• Proven experience providing executive or senior administrative support in a complex, fast-paced environment.
• Strong diary, inbox, meeting and travel management capability with prioritisation skills.
• High discretion and sound judgement handling confidential information.
• Excellent organisational skills and ability to meet deadlines.

Responsibilities

• Proactively manage leader diaries, prioritise meetings and prepare leaders for engagements.
• Manage inboxes and correspondence, triage urgent matters and coordinate responses.
• Coordinate governance forums, agendas, papers and follow-ups with accurate records.
• Plan domestic and international travel in line with policy and cost expectations.
• Act as a trusted liaison between leaders, reports and stakeholders to ensure timely information flow.
• Prepare confidential correspondence, presentations and reports to a high standard.
• Coordinate team activities including meetings, offsites and events with venue and tech arrangements.
• Manage expenses, invoices and other administrative processes per policies.
• Maintain team records and information, including charts and distribution lists.
• Anticipate needs, resolve issues and identify improvements for efficiency.
• Collaborate with the Executive Assistant network and leaders for coverage and consistency.

Skills

Executive support

Diary management

Travel planning

Microsoft 365

Stakeholder management

Communication

Discretion

Tools

Outlook

Word

PowerPoint

Excel

Teams

Job description

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Executive Assistant

Department: Group Services Risk

Division: Risk

About Us

At ANZ, we're shaping a world where people and communities thrive, driven by a common goal: to improve the financial wellbeing and sustainability of our millions of customers.

About the Role

As an Executive Assistant you’ll play a key role in enabling senior leaders to operate effectively by providing trusted, proactive and high-quality executive support. You’ll help coordinate priorities, information and key business activities so the leaders and their team can focus on delivering strong customer, business and risk outcomes.

Role Type: Permanent

Shift: Early morning shift (4 or 5am IST login time)

What will your day look like?

As an Executive Assistant Your responsibilities will include:

• Proactively manage assigned leader’s diaries, balancing strategic priorities, business rhythms and stakeholder commitments, and ensuring leaders are well prepared for meetings.
• Manage leader’s inbox and correspondence where delegated, identify urgent or sensitive matters, coordinate responses and escalated issues promptly.
• Coordinate meetings and governance forums, including agendas, papers, actions, logistics and follow-up, while maintaining accurate and accessible records.
• Plan domestic and international travel, accommodation and itineraries in line with ANZ policy, business needs and cost expectations.
• Act as a trusted point of coordination between leaders, direct reports and key internal and external stakeholders, supporting clear information flow and timely follow-through.
• Prepare and format confidential correspondence, presentations, reports and other materials to a high standard, using sound judgement and attention to detail.
• Coordinate team activities such as leadership meetings, workshops, offsites, town halls and engagement events, including venue, catering and technology requirements.
• Manage expenses, invoices, procurement and other administrative processes accurately and in line with relevant policies and controls.
• Maintain team information and administrative records, which may include distribution lists, organisational charts, leave information, property records and shared filing systems.
• Anticipate needs, forward plan, resolve administrative issues and identify practical improvements that help leaders and teams work more effectively.
• Work collaboratively with the broader Executive Assistant network and Leaders, provide coverage where agreed and contribute to consistent enterprise ways of working.
• Handle sensitive business, customer and employee information with discretion, integrity and strict confidentiality.

What will you bring?

To grow and be successful in this role, you will ideally bring the following:

• Demonstrated experience providing executive or senior administrative support in a complex, fast-paced environment.
• Strong diary, inbox, meeting and travel management capability, with the ability to anticipate needs and manage competing priorities.
• High level of discretion and sound judgement when handling confidential, sensitive or time‑critical information.
• Excellent organisational skills and attention to detail, with a track record of delivering accurate work to deadlines.
• Clear written and verbal communication skills, including the ability to prepare professional correspondence, presentations and reports.
• Proven ability to build trusted, respectful and collaborative relationships with senior leaders and a diverse range of stakeholders.
• Ability to work autonomously, use initiative, solve problems and adapt quickly when priorities change.
• Proficiency in Microsoft 365 applications, including Outlook, Word, PowerPoint, Excel and Teams, and confidence learning new digital tools.
• Understanding of the importance of risk, policy, process and control requirements in a large organisation.
• Experience working for Executives.

You’re not expected to have 100% of these skills. At ANZ a growth mindset is at the heart of our culture, so if you have most of these things in your toolbox, we’d love to hear from you.

So why join us?

ANZ is a place where big things happen as we work together to provide banking and financial services across more than 30 markets. With more than 7,500 people, our Bengaluru team is the bank's largest technology, data and operations centre outside Australia. In operation for over 33 years, the centre is critical in delivering the bank's strategy and making an impact for our millions of customers around the world. Our Bengaluru team not only drives the transformation initiatives of the bank, it also drives a culture that makes ANZ a great place to be. We're proud that people feel they can be themselves at ANZ and 90 percent of our people feel they belong.

We know our people need different things to be great in their role, so we offer a range of flexible working options, including hybrid work (where the role allows it). Our people also enjoy a range of benefits including access to health and wellbeing services.

We want to continue building a diverse workplace and welcome applications from everyone. Please talk to us about any adjustments you may require to our recruitment process or the role itself. If you are a candidate with a disability or access requirements, let us know how we can provide you with additional support.

To find out more about working at ANZ visit https://www.anz.com/careers/ .