Executive Assistant (to Leaders-BFSI)

Spot Your Leaders & Consulting; Bengaluru; Remote; INR 900,000 - 1,300,000; Full time

Job summary

Spot Your Leaders & Consulting is seeking an experienced Executive Assistant to support the Head of Banking & Financial Services. The role demands expert calendar management, travel planning, and clear communication with internal teams and external partners.

You will coordinate complex schedules, draft correspondence, prepare meetings and reports, and help drive strategic initiatives. This position requires at least 5 years of EA experience supporting C-level executives, outstanding

Qualifications

• Bachelor’s degree or equivalent required.
• Minimum 5 years of experience as an Executive Assistant, preferably supporting C-level executives.
• Exceptional written and verbal communication skills.
• High-grade organizational and time management skills; ability to multitask and prioritize.

Responsibilities

• Calendar and Schedule Management: efficiently manage the Leader’s calendar and schedule meetings with internal and external stakeholders.
• Travel Coordination: plan and oversee domestic and international travel arrangements for the Leader, coordinating with relevant teams.
• Communication: act as backup contact for the Leader and draft communications with customers and offices.
• Meeting Preparation: prepare agendas, presentations, and reports; track follow-ups and action items.
• Collaboration: work with internal teams to ensure smooth communication across the organization.
• Problem Solving: handle challenges with a solutions-focused mindset and prioritize Leader’s needs.
• Project Support: assist with special projects and initiatives as directed by the Leader.

Skills

Exceptional written and verbal comms

Organizational skills

Time management

MS Office proficiency

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Job description

Role: Executive Assistant to leaders in Banking & Financial Services

Work mode: Remote (WFO when required)

Shift timings - 2pm to 11pm OR 3pm to 12am

*Female candidates Only

Job Description

We are seeking a proactive and skilled Executive Assistant to join the core team that supports the Head of Banking & Financial Services, in managing daily operations by collaborating across internal teams.

Position Overview

The Executive Assistant will serve as a critical partner to the Business Head and his leadership team, by working in tandem with his local / onsite assistant to manage complex scheduling, communication, and operational responsibilities. The ideal candidate is an ace communicator, organized, solution-oriented professional who thrives in a fast-paced, ambiguous environment and can work independently while maintaining frequent check-ins with the Leader and the team.

Key Responsibilities

• Calendar and Schedule Management: Efficiently manage the Leader’s calendar, prioritizing and scheduling meetings with internal and external stakeholders.
• Travel Coordination: Plan and oversee all aspects of domestic and international travel arrangements for the Leader, ensuring seamless logistics by coordinating with the right teams
• Communication: Act as a back up contact for the Leader, managing correspondence with Customer’s Offices, drafting communications
• Meeting Preparation: Prepare agendas, presentations, and reports for meetings. Ensure follow-ups and action items are tracked and completed.
• Collaboration: Work closely with internal teams to facilitate smooth communication and collaboration across the organization.
• Problem Solving: Handle challenges and ambiguity with a solution-focused mindset, ensuring the Leader’s priorities are met.
• Project Support: Assist with special projects and initiatives as directed by the Leader

Qualifications & Skills

• Bachelor’s degree or equivalent work experience.
• Minimum of 5 years of experience as an Executive Assistant, preferably supporting C-level or C minus one executives.
• Exceptional written and verbal communication skills.
• High grade organizational and time management skills, with the ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.

Preferred Attributes:

• Proven ability to adapt to changing priorities and work through ambiguity with perseverance and resilience.
• High level of discretion and professionalism when handling sensitive information
• Independent thinker who is also a collaborative team player.
• Strong problem-solving skills and attention to detail.
• Comfortable in a fast-paced, high-pressure environment
• Willingness to overlap with US (eastern time)