Executive Assistant

RSM US LLP; Bengaluru; On-site; INR 800,000 - 1,200,000; Full time

Job summary

A professional services firm in Bengaluru is seeking an experienced Executive Assistant Senior to provide advanced administrative support including document preparation, calendar management, and travel coordination. The ideal candidate will have at least five years of administrative support experience, proficiency with Microsoft Office 365, and strong organizational skills. This full-time role emphasizes collaboration across departments and requires the ability to manage multiple tasks effectively.

Qualifications

• Proficiency with Microsoft Office 365 required.
• Five+ years of relevant administrative support experience preferred.
• Ability to manage multiple tasks and shift priorities as necessary.

Responsibilities

• Provide elevated administrative support to a specific line of business.
• Maintain and analyze complex and confidential data for projects.
• Collaborate with other firm functions, such as HR, IT, and Marketing.

Skills

Proficiency with Microsoft Office 365

Effective organization and time management skills

Strong written and verbal communication skills

Change management and problem-solving skills

Education

Associate degree or relevant work experience

Tools

Microsoft Office 365

Job description

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As an Executive Assistant Senior, you will provide advanced administrative support, including document preparation, calendar management, travel coordination, and meeting facilitation for a specific business line. You will collaborate with various firm departments, manage confidential data, and serve as a go-to resource for colleagues on technical and procedural matters. Additionally, you will actively participate in team meetings, adapt to shifting priorities, and contribute to operational efficiency and leadership initiatives.

Responsibilities

• Provide elevated administrative support to a specific line of business or service line; to include, document preparation, presentations, calendar management, travel management, and meeting coordination.
• Maintain and routinely input, compile, collect, and analyze moderately complex and confidential data for projects.
• Collaborate with other Firm Client Service functions, such as Human Resources, IT, and Marketing.
• Serve as a back-up to other administrative/office services functions as needed.
• Serve as a go-to for colleagues on technical, non-technical and procedural questions.
• Knowledgeable on general office policies and procedures.
• Active participant in team meetings and activities.
• Other duties as assigned.

Required Qualifications

• Proficiency with Microsoft Office 365 to include Word, Excel, PowerPoint, and Outlook.
• Associate degree or relevant, equivalent work experience.

Preferred Qualifications

• Five+ years relevant administrative support experience.
• Previous experience in a professional services environment a plus.
• Advanced Microsoft Office 365.
• Effective organization and time management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and shift priorities as necessary to meet deadlines.
• Flexible demeanor, pro-active thinker, positive attitude, maintains confidentiality.
• Ability to take direction, follow procedures, and ask appropriate questions.
• Complete tasks independently as well as work collaboratively with teams.
• Ability to handle stress while operating with a sense of urgency and with good judgment.
• Change management and problem-solving skills.
• Innovative thinker.

Seniority Level

• Associate

Employment Type

• Full-time

Job Function

• Consulting

Industries

• Business Consulting and Services