Executive Assistant

OffiNeeds; Bengaluru; On-site; INR 600,000 - 1,000,000; Full time

Benefits offered by this job

PF & Medical Insurance facilities

Job summary

OffiNeeds in Bengaluru seeks an Executive Assistant to the CEO who will manage calendars, coordinate priorities, and convert discussions into actionable tasks. This role acts as the operational backbone—bringing structure, clarity, and accountability for timely execution of strategic initiatives while protecting the CEO’s time for growth and learning.

The ideal candidate will have strong organizational skills, proficiency with Zoho, and experience coordinating cross-functional teams across

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field.
• 3–6 years of experience in EA/Operations/PM or similar supporting senior leadership.
• Strong organizational, planning, and follow-up skills with high attention to detail.
• Excellent calendar management and prioritization abilities.
• Experience in project coordination and task tracking.
• Proficiency in Zoho Suite (CRM, Books, Cliq, etc.).
• Hands-on experience with project management tools.
• Familiarity with AI tools such as ChatGPT, Gemini, or similar productivity tools.
• Strong communication skills and ability to work with multiple stakeholders.
• Calm, reliable, process-driven, and proactive working style.

Responsibilities

• Manage and strictly protect the CEO’s calendar according to defined schedules and priorities.
• Convert CEO discussions into clear tasks and action plans using Google Tasks.
• Track execution of multiple projects, including global expansion initiatives.
• Follow up with 10–15 team members on tasks, deliverables, and deadlines.
• Prepare daily admin meeting agendas focusing on action items and calendar review.
• Present challenges with three solution options to the CEO.
• Maintain zero inbox discipline by reviewing emails twice daily (IST).
• Coordinate travel schedules, logistics, and personal commitments with confidentiality.
• Ruthlessly prioritize tasks based on revenue impact and growth objectives.
• Ensure complete confidentiality handling sensitive information.

Skills

Detail-oriented

Calm under pressure

Calendar management

Task tracking

Cross-functional coordination

Proactive problem solving

Communication with stakeholders

Adaptability

Education

Bachelor’s degree in Business Administration/Management

Tools

Zoho Suite

ChatGPT

Gemini

Job description

JOB PURPOSE/OVERVIEW/SUMMARY:

The Executive Assistant to the CEO plays a critical role in supporting the CEO by managing daily operations, organizing priorities, and ensuring smooth execution of business initiatives.

The CEO is highly visionary and idea-driven, and this role acts as the operational backbone—bringing structure, clarity, and accountability. The EA will manage the CEO’s calendar, convert ideas into actionable tasks, track projects, and follow up with teams to ensure timely execution, while strictly protecting the CEO’s time for strategic work, research, and learning.

KEY DELIVERABLES / RESPONSIBILITIES:

The ideal candidate enjoys structure, details, and processes and stays calm in fast-paced environments. They proactively anticipate needs and resolve issues before they reach the CEO.

Preferred DISC Profile: High Conscientiousness (C) & High Steadiness (S)

• Detail-oriented, disciplined, and process-driven
• Calm, reliable, and methodical in handling tasks
• Takes full ownership of executing the CEO’s ideas
• Proactively identifies issues and suggests solutions
• Quick to adapt to tools like Zoho and AI platforms (ChatGPT, Gemini)
• Comfortable with detailed execution and low-ego work, with a strong focus on results

• Manage and strictly protect the CEO’s calendar as per defined schedules and priorities.
• Convert the CEO’s ideas and discussions into clear, written tasks and action plans using Google Tasks.
• Track execution of multiple ongoing and new projects, including global expansion initiatives and new business ideas.
• Follow up with 10–15 team members on assigned tasks, deliverables, and deadlines to ensure full execution.
• Prepare daily admin meeting agendas, focusing on action items, task closures, calendar review, and pending decisions.
• Present challenges or issues to the CEO along with three well-thought-out solution options.
• Maintain zero inbox discipline by reviewing and processing emails twice daily (by 10:00 AM and 5:00 PM IST) using approved templates.
• Coordinate travel schedules, logistics, and personal commitments with high attention to detail and confidentiality.
• Ruthlessly prioritize tasks based on revenue impact and business growth objectives.
• Ensure complete confidentiality while handling sensitive business and personal information.

Requirements

KEY SKILLS & QUALIFICATION PREFFERED:

• Bachelor’s degree in Business Administration, Management, or a related field.
• 3 to 6 years of experience as an Executive Assistant, Operations Coordinator, Project Management or similar role supporting senior leadership.
• Strong organizational, planning, and follow-up skills with high attention to detail.
• Excellent calendar management and prioritization abilities.
• Experience in project coordination and task tracking.
• Proficiency in Zoho Suite (CRM, Books, Cliq, etc.).
• Hands-on experience with project management tools.
• Familiarity with AI tools such as ChatGPT, Gemini, or similar productivity tools.
• Strong communication skills and ability to work with multiple stakeholders.
• Calm, reliable, process-driven, and proactive working style.

Benefits

Compensation & Benefits

• Compensation: ₹6,00,000 to ₹10,00,000 per annum PF & Medical Insurance facilities