Executive Assistant

Cadence; Bengaluru; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Cadence in Bengaluru is seeking an experienced Executive Assistant to support our senior leaders. You will manage calendars, coordinate meetings and travel, and prepare agendas and reports for leadership.

The ideal candidate holds a Bachelor's degree and 2–6 years in similar roles, with strong MS Office skills, excellent communication, and a proven ability to handle confidential information with discretion. This is a full-time position with opportunities to collaborate across global teams.

Qualifications

• Bachelor's degree in Business Administration, Commerce, Arts, or related field.
• 2–6 years of experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior leaders.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Excellent verbal and written communication skills.
• Strong organizational, multitasking, and time-management abilities.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Coordinate domestic and international travel, visa processes, accommodations, and expense reporting.
• Organize and prepare agendas, presentations, reports, and meeting materials.
• Take meeting notes, track action items, and follow up to ensure timely completion.
• Act as a liaison between executives and internal/external stakeholders.
• Manage email correspondence and prioritize communications on behalf of executives.
• Coordinate team events, leadership meetings, town halls, and off-site activities.
• Handle confidential information with discretion and professionalism.
• Support administrative tasks such as document management, invoice processing, purchase requests, and vendor coordination.
• Improve operational efficiency by streamlining administrative processes and maintaining accurate records.

Skills

Executive calendar management

Travel coordination

MS Office suite

Verbal and written communication

Organizational skills

Time management

Discretion/ confidentiality

Education

Bachelor's degree in Business Administration, Commerce, Arts, or related field

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

• Bachelor's degree in Business Administration, Commerce, Arts, or a related field.
• 2-6 years of experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior leaders.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Excellent verbal and written communication skills.
• Strong organizational, multitasking, and time-management abilities.
• Ability to maintain confidentiality and handle sensitive information.
• Proactive, detail-oriented, and capable of working independently.

Key Responsibilities

• Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Coordinate domestic and international travel, visa processes, accommodations, and expense reporting.
• Organize and prepare agendas, presentations, reports, and meeting materials.
• Take meeting notes, track action items, and follow up to ensure timely completion.
• Act as a liaison between executives and internal/external stakeholders.
• Manage email correspondence and prioritize communications on behalf of executives.
• Coordinate team events, leadership meetings, town halls, and off-site activities.
• Handle confidential information with discretion and professionalism.
• Support administrative tasks such as document management, invoice processing, purchase requests, and vendor coordination.
• Improve operational efficiency by streamlining administrative processes and maintaining accurate records.