Executive Assistant

Primesource Consulting; Bengaluru; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Primesource Consulting in Bengaluru is seeking an experienced Executive Assistant to support the Global Head. You will manage complex calendars, coordinate travel across time zones, organize leadership events, and prepare presentations and reports.

The role requires strong communication, confidentiality, and the ability to work independently in a fast-paced, global environment. Proficiency in MS Office and collaboration tools is essential.

Qualifications

• Bachelor’s degree in any discipline.
• 310 years of experience as an Executive Assistant supporting senior leadership, preferably a Global Head, Business Unit Head, or CXO.
• Mandatory experience in a Software, IT Services, Product Engineering, or Global Capability Center (GCC) environment.
• Strong exposure to multinational corporate culture and global stakeholder management.
• Proven expertise in executive calendar management, international travel coordination, office administration, and event management.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Microsoft Teams, and collaboration tools.
• Strong organizational, planning, and multitasking abilities with exceptional attention to detail.
• Ability to work independently in a fast-paced global environment while maintaining confidentiality.

Responsibilities

• Manage the Global Head's calendar, appointments, meetings, and priorities across multiple global time zones.
• Coordinate domestic and international travel, including itineraries, accommodation, visa support, and expense management.
• Organize leadership meetings, executive reviews, customer visits, town halls, and off-site events.
• Prepare meeting agendas, presentations, reports, dashboards, minutes of meetings, and track follow-up actions.
• Act as the primary liaison between the Global Head and internal/external stakeholders, ensuring timely communication and follow-ups.
• Screen and prioritize emails, correspondence, and meeting requests.
• Oversee office administration, including facilities coordination, vendor management, office supplies, and workplace administration.
• Coordinate with HR, Finance, IT, Facilities, and Administration teams to ensure smooth day-to-day office operations.
• Handle confidential business information with the highest level of integrity and discretion.
• Support executive projects and strategic initiatives as assigned by the Global Head.
• Drive administrative process improvements to enhance operational efficiency.

Skills

Calendar management

Travel coordination

Office administration

Event management

Stakeholder management

Communication skills

MS Office

MS Teams

Attention to detail

Confidentiality

Education

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Teams

Collaboration tools

Job description

Role & responsibilities

• Manage the Global Head's complex calendar, appointments, meetings, and priorities across multiple global time zones.
• Coordinate domestic and international travel, including itineraries, accommodation, visa support, and expense management.
• Organize leadership meetings, executive reviews, customer visits, town halls, and off-site events.
• Prepare meeting agendas, presentations, reports, dashboards, minutes of meetings, and track follow-up actions.
• Act as the primary liaison between the Global Head and internal/external stakeholders, ensuring timely communication and follow-ups.
• Screen and prioritize emails, correspondence, and meeting requests.
• Oversee office administration, including facilities coordination, vendor management, office supplies, and workplace administration.
• Coordinate with HR, Finance, IT, Facilities, and Administration teams to ensure smooth day-to-day office operations.
• Handle confidential business information with the highest level of integrity and discretion.
• Support executive projects and strategic initiatives as assigned by the Global Head.
• Drive administrative process improvements to enhance operational efficiency.

Required Qualifications

• Bachelor's degree in any discipline.
• 310 years of experience as an Executive Assistant supporting senior leadership, preferably a Global Head, Business Unit Head, or CXO.
• Mandatory experience in a Software, IT Services, Product Engineering, or Global Capability Center (GCC) environment.
• Strong exposure to multinational corporate culture and global stakeholder management.
• Proven expertise in executive calendar management, international travel coordination, office administration, and event management.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Microsoft Teams, and collaboration tools.
• Strong organizational, planning, and multitasking abilities with exceptional attention to detail.
• Ability to work independently in a fast-paced global environment while maintaining confidentiality.