Executive Assistant

Protiviti India; Bengaluru; On-site; INR 600,000 - 900,000; Full time

Job summary

Protiviti India is seeking an Executive Assistant to provide comprehensive administrative support in our Bengaluru office. The role emphasizes strong organization, cross-functional coordination, and discreet handling of sensitive information to enable smooth business operations.

The candidate should be fluent in English, Hindi, and Kannada, with 3–5 years of relevant experience and proficiency in MS Office.

Qualifications

• Bachelor's degree or equivalent professional experience.
• 3–5 years of experience as an Executive Assistant in a corporate, financial services, or asset management environment.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Native or fluent proficiency in English, Hindi, and Kannada (written and verbal).
• Discretion and confidentiality in handling sensitive information.

Responsibilities

• Coordinate with external vendors for office supplies, groceries, maintenance work, and service follow-ups.
• Manage expense reports and invoicing; ensure timely processing and documentation.
• Facilitate internal team communications and coordinate company events and activities within the India office.
• Liaison with building management, managed workspace departments, and facilities teams.
• Organize and coordinate office events during festival seasons and employee milestones.
• Support special projects and initiatives as assigned by the Site Head.
• Maintain confidential files and records with strict adherence to privacy protocols.
• Manage executive calendar, scheduling meetings, appointments, and travel arrangements.
• Prepare and distribute meeting agendas, minutes, and follow-up documentation.

Skills

Organizational skills

Time management

Communication skills

Discretion

Multilingual (English/Hindi/Kannada)

Education

Bachelor's degree or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Role & responsibilities

On roles with Protiviti

Kannada speaking

Preferred candidate profile

POSITION OVERVIEW

The Executive Assistant provides comprehensive administrative and organizational support to the The role requires exceptional organizational skills, proficiency with office technology, and fluency in multiple languages to facilitate seamless business operations and stakeholder communications.

KEY RESPONSIBILITIES

• Coordinate with external vendors for office supplies, groceries, maintenance work, and service follow-ups
• Manage expense reports and invoicing; ensure timely processing and documentation
• Facilitate internal team communications and coordinate company events and activities within the India office
• Liaison with building management, managed workspace departments, and facilities teams
• Organize and coordinate office events during festival seasons, celebrations, and employee milestone occasions
• Support special projects and initiatives as assigned by the Site Head
• Maintain confidential files and records with strict adherence to privacy protocols
• Manage executive calendar, scheduling meetings, appointments, and travel arrangements
• Prepare and distribute meeting agendas, minutes, and follow-up documentation

REQUIRED QUALIFICATIONS

• Bachelor's degree or equivalent professional experience
• Minimum 3-5 years of experience as an Executive Assistant in a corporate, financial services, or asset management environment
• Proficiency in Microsoft Excel, Word, and Outlook
• Native or fluent proficiency in English, Hindi, and Kannada (both written and verbal)
• Exceptional organizational and time management skills
• Strong written and verbal communication skills
• Discretion and confidentiality in handling sensitive business information
• Ability to prioritize multiple tasks and meet tight deadlines
• Professional demeanor and ability to represent the organization in diverse settings