Personal Assistant

Shashwath Solution; Dadri; On-site; INR 300,000 - 520,000; Full time

Benefits offered by this job

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Job summary

Shashwath Solution in Uttar Pradesh, Dadri, seeks an Executive Assistant to support the MD Director Managing Partner with calendar management, meeting coordination, and document preparation. You will assist in drafting correspondence, organizing documents, and recording minutes for boards and executives.

The role includes handling day-to-day appointments, emails, and data entry using MS Office, while maintaining records and supporting administrative processes.

Qualifications

• Prior experience as a virtual assistant or executive assistant is preferred.
• Strong organizational and multitasking abilities.
• Proficient in arranging meetings, drafting correspondence, and maintaining records.

Responsibilities

• Correspondence: Drafting, handling correspondence, answering calls and messages.
• Documents: Organizing, filing, and preparing documents.
• Meetings: Organizing meetings, producing agendas, taking minutes, and notes.
• Schedule: Scheduling appointments and maintaining company calendars.
• Other: Managing MDs appointments, diaries, and coordinating communications; preparing reports.
• Organizing meetings and taking minutes; managing databases and workload prioritization.
• Implementing new procedures and administrative systems; coordinating mail-shots.

Skills

Calendar management

Meeting coordination

Document preparation

Minutes taking

Office administration

Data entry

English communication

Hindi communication

Kannada familiarity

Tools

MS Office

Job description

Job highlights

• Managing calendars of the MD Director Managing Partner and coordinating meetings and calls.
• Support in preparing financial statements, reports, memos, invoices letters, and other documents.
• Opening, sorting and distributing incoming letters, emails, and other correspondence. Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Helping prepare for meetings and accurately recording minutes from meetings. Using various software, including word, spreadsheets, databases, and presentation software.
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Performing office duties that include ordering supplies and managing a records database.
• Experience as a virtual assistant and Provide general administrative support.
• Should be comfortable to speak in English, Hindi along with Kannada

Role & responsibilities

1. Correspondence: Drafting, Correspondence, handling correspondence, and answering calls and messages
2. Documents: Organizing documents, filing, and preparing documents
3. Meetings: Organizing and servicing meetings, producing agendas, taking minutes, and capturing notes
4. Schedule: Scheduling appointments and maintaining company schedules
5. Other: Managing day to day MDs appointments, documenting the information, and coordinating calendars, taking messages and handling correspondence, maintaining diaries and arranging appointments, typing, preparing and collating reports, filing etc.
6. Organizing and servicing meetings (producing agendas and taking minutes)
7. Managing databases
8. Prioritizing workloads
9. Implementing new procedures and administrative systems
10. Coordinating mail-shots and similar publicity tasks.