Executive - Administration

Chiripal Poly Films Limited; Ahmedabad District; On-site; INR 600,000 - 900,000; Full time

Job summary

Chiripal Poly Films Limited in Ahmedabad is seeking a proactive Personal Assistant to the Managing Director. The role focuses on coordinating the MD's daily calendar, meetings, and official engagements while handling confidential correspondence and communications.

You will support travel arrangements, documentation, and records management, liaising with internal teams, government offices, and external partners to ensure seamless admin and timely follow-ups.

Responsibilities

• Coordinate with the PA to manage the MD's daily schedule, appointments, and meetings.
• Assist in handling official correspondence, confidential documents, and communications related to the MD's office.
• Coordinate meetings, visits, and official engagements with internal departments, consultants, industry associations, government offices, and other external stakeholders.
• Ensure timely delivery of official documents, invitations, company materials, and approved corporate gifts/mementos as per company guidelines.
• Maintain professional relationships with government authorities, business partners, and other external agencies.
• Support the PA in arranging travel, accommodation, transportation, and other logistics for the MD and visiting guests.
• Follow up on tasks assigned by the MD and ensure timely completion.
• Maintain proper records of documents, communications, and meetings.
• Provide day-to-day administrative and coordination support to the PA and MD's office.
• Carry out any other administrative responsibilities assigned by the MD from time to time.

Job description

• Coordinate with the PA (Personal Assistant) to manage the MD's daily schedule, appointments, and meetings.
• Assist in handling official correspondence, confidential documents, and communications related to the MD's office.
• Coordinate meetings, visits, and official engagements with internal departments, consultants, industry associations, government offices, and other external stakeholders.
• Ensure timely delivery of official documents, invitations, company materials, and approved corporate gifts/mementos as per company guidelines.
• Maintain professional relationships with government authorities, business partners, and other external agencies.
• Support the PA in arranging travel, accommodation, transportation, and other logistics for the MD and visiting guests.
• Follow up on tasks assigned by the MD and ensure timely completion.
• Maintain proper records of documents, communications, and meetings.
• Provide day-to-day administrative and coordination support to the PA and MD's office.
• Carry out any other administrative responsibilities assigned by the MD from time to time.