Facility Executive - Admin

Colliers; Pune District; On-site; INR 300,000 - 420,000; Full time

Job summary

Colliers in Pune, Maharashtra seeks a proactive Facility Executive – Administration to manage office administration, vendor coordination, and workplace operations. The role focuses on supporting employees, ensuring a smooth work environment, and maintaining compliant facilities.

The candidate will coordinate with housekeeping, security, and other vendors, oversee space and meeting room management, track expenses, and assist with onboarding and events. A proactive, organized approach is essential.

Responsibilities

• Manage day-to-day administrative and facility-related activities of the office.
• Coordinate with housekeeping, security, pantry, travel, and other support service vendors.
• Ensure smooth functioning of office operations and employee services.
• Handle office space management, seating arrangements, and meeting room coordination.
• Manage office supplies, stationery, and inventory requirements.
• Process vendor invoices, maintain administrative records, and track expenses.
• Coordinate employee onboarding support, ID cards, access cards, and visitor management.
• Organize employee engagement activities, meetings, and office events.
• Ensure office premises are clean, safe, and well-maintained.
• Liaise with internal departments and external vendors for timely resolution of administrative issues.
• Maintain MIS reports and documentation related to administration and facilities.
• Support implementation of company policies and administrative procedures.

Job description

Job Title: Facility Executive Administration

Location: Pune, Maharashtra

Experience: 2 to 8 Years

Job Summary

We are looking for a proactive and organized Facility Executive – Administration to manage office administration, employee support services, vendor coordination, and workplace operations. The ideal candidate will ensure smooth functioning of office facilities while maintaining a professional and employee-friendly work environment.

Key Responsibilities

• Manage day-to-day administrative and facility-related activities of the office.
• Coordinate with housekeeping, security, pantry, travel, and other support service vendors.
• Ensure smooth functioning of office operations and employee services.
• Handle office space management, seating arrangements, and meeting room coordination.
• Manage office supplies, stationery, and inventory requirements.
• Process vendor invoices, maintain administrative records, and track expenses.
• Coordinate employee onboarding support, ID cards, access cards, and visitor management.
• Organize employee engagement activities, meetings, and office events.
• Ensure office premises are clean, safe, and well-maintained.
• Liaise with internal departments and external vendors for timely resolution of administrative issues.
• Maintain MIS reports and documentation related to administration and facilities.
• Support implementation of company policies and administrative procedures.