Administration Executive

Vijaya Management; Pune District; On-site; INR 250,000 - 500,000; Full time

Job summary

Vijaya Management in Pune, Maharashtra, is seeking an administrator to oversee the corporate office and facilities, ensuring smooth operations, safety, and cost-effective service delivery.

The role covers office administration, housekeeping, pantry, security, vendor management, procurement, asset management, travel, and compliance, with a push toward digital workflows and data-driven cost optimisation.

Qualifications

• Good communication & computer skills required.
• Any graduate with 2+ years of experience in administration.

Responsibilities

• Ensure smooth, safe, cost-effective and service-oriented functioning of the corporate office and assigned facilities.
• Manage office administration, workplace facilities, housekeeping, pantry, security, vendor management, procurement of administrative requirements, AMC/service contracts, assets, travel & transport, company vehicles, administrative expenses, petty cash, insurance coordination and compliance documentation.
• Act as a key coordination point between employees, internal departments, vendors, building management, service providers and management, ensuring workplace services are delivered within defined timeline, quality, cost, safety and compliance standards.
• Progressively adopt physical/digital administration, work-order tracking, vendor scorecards, preventive maintenance calendars, asset registers, MIS dashboards and data-driven cost optimisation.

Skills

Communication skills

Computer skills

Job description

Role & responsibilities

Responsible for ensuring the smooth, safe, cost-effective and service-oriented functioning of the corporate office and assigned facilities.

The role will manage office administration, workplace facilities, housekeeping, pantry, security, vendor management, procurement of administrative requirements, AMC/service contracts, assets, travel & transport, company vehicles, administrative expenses, petty cash, insurance coordination and compliance documentation.

The incumbent will act as a key coordination point between employees, internal departments, vendors, building management, service providers and management, ensuring that workplace services are delivered within defined timeline, quality, cost, safety and compliance standards.

The role is expected to progressively adopt physical/digital administration, work-order tracking, vendor scorecards, preventive maintenance calendars, asset registers, MIS dashboards and data-driven cost optimisation.

Preferred candidate profile

Male / Female, Any graduate & 2 + years of experience in administration.

Good communication & Computer skill.