Executive Admin

algoleap; Bengaluru; On-site; INR 1,200,000 - 2,200,000; Full time

Job summary

algoleap is seeking an Executive Administrative Assistant in Bengaluru to provide high-level administrative, operational, and strategic support to the leadership team. The role requires discretion, professionalism, and proactive collaboration with internal and external stakeholders.

The successful candidate will manage complex calendars, coordinate domestic and international travel, prepare executive-level materials, and support HR and governance activities.

Qualifications

• Experience supporting senior leaders in a global or tech/consulting environment.
• Proven ability to manage executive-level communications, presentations, and business rhythms.
• Strong coordination of cross-functional initiatives with minimal supervision.

Responsibilities

• Manage executive calendars and prioritize engagements.
• Coordinate domestic and international travel itineraries and expenses.
• Prepare executive presentations, documents, and briefing materials.
• Maintain confidentiality while handling sensitive information.
• Support planning and execution of leadership meetings and QBRs.
• Coordinate cross-functional initiatives and stakeholder communications.
• Oversee end-to-end meeting logistics and vendor coordination.
• Assist HR and leadership with communications and organizational updates.

Skills

Calendar management

Travel coordination

Presentation support

Communication

Stakeholder management

HR coordination

Tools

MS Office

Outlook

Concur

SAP

Job description

Job Description: Executive Admin

Work Location: Bangalore – IEC Role Type: Contingent

Position Summary

The Executive Administrative Assistant will provide high-level administrative, operational, and strategic support to the leadership team. This role requires exceptional organizational agility, attention to detail, judgment, and the ability to manage complex priorities in a dynamic business environment. The ideal candidate will operate with professionalism, discretion, and a proactive mindset while partnering closely with internal and external stakeholders.

Key Responsibilities

Executive Support

• Manage and optimize the Leader’s complex calendar, including prioritizing appointments, resolving conflicts, and ensuring preparedness for all engagements.
• Coordinate domestic and international travel, including itineraries, logistics, and expense reconciliation.
• Prepare, review, and edit executive-level presentations, documents, and briefing materials.
• Maintain strict confidentiality while managing sensitive business and personnel information.

Business Operations & Coordination

• Support planning and execution of business reviews, operating rhythms, QBRs, and leadership meetings.
• Track and follow up on action items, deadlines, and commitments for the leader and the extended leadership team.
• Assist in managing departmental priorities, ensuring alignment across Professional Services GCC and connected business functions.
• Coordinate cross-functional initiatives, internal events, leadership offsites, and stakeholder communications.

Administrative Excellence

• Oversee end-to-end meeting management: agendas, minutes, decision logs, prep material, and follow-ups.
• Coordinate with procurement and vendor teams for event logistics, budgets, and vendor management.
• Manage documentation, approvals, compliance workflows, and internal systems (travel, expenses, procurement, etc.).

People & Stakeholder Engagement

• Act as the Leaders primary point of contact, fostering strong working relationships with internal teams, customers, partners, and external vendors.
• Support hiring coordination, including scheduling interviews and ensuring a strong candidate experience.
• Assist HR and leadership teams with communication drafts, announcements, HR cycles, and organizational updates.

Required Skills & Competencies

• Excellent Communication: Clear, concise verbal and written communication across stakeholders and leadership levels.
• Organizational Mastery: Ability to manage multiple priorities, anticipate needs, and stay ahead of schedule.
• Strong Time Management: Skilled at handling dynamic priorities and peak workloads.
• Problem-Solving & Sound Judgment: Ability to navigate ambiguity, solve issues proactively, and make appropriate decisions.
• Stakeholder Management: Professional presence and the ability to interact confidently with senior leaders.

Technical Proficiency

• MS Office (PowerPoint, Excel, Word)
• Outlook & Teams
• Experience with travel/expense systems (Concur, SAP, or equivalent)

Preferred Qualifications

• 4-7 years of experience supporting senior leaders (Director/VP/CXO) in a global or tech/consulting environment.
• Proven experience managing executive-level communication, presentations, and business rhythms.
• Strong ability to coordinate cross-functional initiatives with minimal supervision.
• Prior experience in Professional Services, Consulting, IT Services, or GCC environments is a plus.

Personal Attributes We Value

• High integrity and confidentiality
• Executive presence and professionalism
• Proactive, self-driven, and resourceful
• Calm under pressure; solutions-oriented
• Relationship-focused and collaborative