Executive Assistant

Xencia Technology Solutions; Bengaluru; On-site; INR 600,000 - 900,000; Full time

Job summary

Xencia Technology Solutions invites applications for the position of Secretary to CEO / Executive Assistant. The role provides executive administrative and coordination support to the CEO in a fast-paced IT services environment, handling confidential information with professionalism.

Responsibilities cover calendar management, travel arrangements, MIS reporting, meeting coordination, and cross-functional liaison with HR, Finance, Delivery, and client teams.

Qualifications

• Bachelor's degree in a relevant field.
• 4-8 years experience supporting senior leadership (preferably IT industry).
• Strong MS Office / collaboration tools proficiency.
• Excellent business communication skills (verbal & written).

Responsibilities

• Manage CEO's calendar, appointments, meetings and travel (domestic & international).
• Prepare MIS reports, presentations, business reviews and executive dashboards.
• Maintain strict confidentiality of business strategies, financial data, and HR matters.
• Screen calls, emails and official correspondence for the CEO.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder communication

Education

Bachelor's degree (Business Administration, Commerce, IT, or equivalent)

Tools

MS Office

Collaboration tools

Job description

Job Title: Secretary to CEO / Executive Assistant

Location: Bangalore / Kochi (Work From Office)

Industry: Information Technology / IT Services

Job Summary

The Secretary to the CEO provides executive administrative and coordination support to the CEO in a fast-paced IT services environment. The role requires strong business communication, confidentiality, stakeholder coordination, and the ability to manage executive schedules, corporate documentation, and operational priorities aligned with Indian corporate practices.

Key Responsibilities

Executive & Administrative Support

• Manage CEOs calendar, appointments, business meetings, and travel arrangements (domestic & international).
• Prepare MIS reports, presentations, business reviews, and executive dashboards.
• Maintain strict confidentiality of business strategies, financial data, and HR matters.
• Screen calls, emails, and official correspondence on behalf of the CEO.

Corporate Coordination

• Coordinate leadership meetings, board reviews, and client discussions.
• Prepare meeting agendas, MOM (Minutes of Meeting), and track action items.
• Facilitate communication between the CEO, department heads, clients, and partners.

IT Industry-Specific Support

• Assist in coordinating client visits, project reviews, and vendor interactions.
• Support proposal submissions, presentations, and internal business reviews.
• Work closely with HR, Finance, and Delivery teams for operational alignment.

Documentation & Compliance

• Maintain corporate records, reports, and confidential documentation.
• Support preparation of internal communications, policy updates, and official letters.
• Assist in travel expense tracking, vendor coordination, and event logistics.

Required Qualifications

• Bachelor's degree (Business Administration, Commerce, IT, or equivalent).
• 4-8 years experience supporting senior leadership (preferably IT industry).
• Strong MS Office / collaboration tools proficiency.
• Excellent business communication skills (verbal & written).

Key Competencies

• Professional confidentiality and integrity
• Strong organizational and multitasking ability
• Corporate communication etiquette
• Attention to detail and time management
• Ability to work in a dynamic IT business environment

Preferred Profile

• Experience supporting CXO / senior IT leadership.
• Exposure to corporate governance, reporting, or client coordination.
• Knowledge of IT services business operations preferred.