Executive

Vashi Electricals; Kalol; On-site; INR 250,000 - 450,000; Full time

Job summary

Vashi Electricals is seeking a diligent Purchase Order Maker to create and manage purchase orders in the ERP system. You will verify pricing, quantities, and terms, coordinate with vendors and internal teams, and ensure accurate documentation for procurement processes.

The role emphasizes data accuracy, adherence to turnaround times, and collaboration across Sales, Procurement, Finance, Warehouse, and Logistics to support timely customer deliveries.

Qualifications

• Proficiency in PO processing and procurement processes.
• Experience with ERP systems (SAP MM preferred).
• Strong Excel skills and data accuracy are essential.

Responsibilities

• Create POs in ERP systems and verify pricing, quantities, and terms.
• Coordinate with vendors, sales, and logistics for timely orders.
• Maintain accurate procurement records in ERP and ensure audit readiness.

Skills

PO processing

MS Excel

Negotiation skills

IT Procurement

Attention to detail

Analytical thinking

Communication

Coordination

Ability to work under pressure

Education

Bachelor's Degree (B.Com, BBA, BE, MBA, or equivalent)

Tools

SAP MM

Job description

Job Description - Purchase Order Maker Position

Purchase Order Maker

Category Procurement

Procurement / Supply Chain

Job Summary

The Purchase Order (PO) Maker is responsible for creating accurate Purchase Orders (POs) based on approved customer orders and procurement requirements. The role involves coordinating with purchasers, vendors, sales teams, and logistics to ensure timely order processing, maintaining data accuracy in the ERP system, and ensuring compliance with company procurement policies.

Key Responsibilities Purchase Order Processing

• Create Purchase Orders (POs) in the ERP system (SAP/Oracle/ERP).
• Verify pricing, quantity, tax, payment terms, delivery schedules, and vendor details before PO release.
• Ensure POs are created within the defined turnaround time (TAT).
• Modify or cancel POs whenever required after obtaining approvals.

Order Verification

• Validate approved quotations and costing before PO creation.
• Check customer requirements against vendor quotations.
• Ensure correct HSN code, GST, unit of measure (UOM), and product description.

Vendor Coordination

• Share Purchase Orders with vendors.
• Obtain PO acknowledgements from vendors.
• Follow up for order acceptance, delivery commitments, and dispatch schedules.
• Resolve discrepancies related to pricing, quantity, or specifications.

ERP Documentation

• Maintain accurate procurement records.
• Update ERP with order status and delivery commitments.
• Attach quotations, approvals, and supporting documents.
• Ensure proper documentation for audit purposes.

Cross-Functional Coordination

• Coordinate with Sales, Procurement, Finance, Warehouse, and Logistics teams.
• Escalate delays or issues affecting customer deliveries.
• Support purchasers in expediting urgent requirements.

Compliance

• Follow procurement SOPs and approval matrix.
• Ensure company policies and statutory compliance are maintained.
• Maintain confidentiality of pricing and commercial information.

Key Performance Indicators (KPIs)

• Purchase Order accuracy (%)
• Purchase Order creation TAT
• Number of POs processed per day
• Vendor acknowledgement turnaround time
• Number of PO revisions due to errors
• Compliance with procurement policies
• Customer order fulfillment support

Required Skills

• Good knowledge of Purchase Order processing
• Basic understanding of procurement and supply chain operations
• ERP knowledge (SAP MM preferred)
• Strong MS Excel skills
• Good communication and coordination skills
• Attention to detail and analytical thinking
• Ability to work under pressure and meet deadlines

Qualifications

• Bachelors Degree (B.Com, BBA, BE, MBA, or equivalent)
• 0-3 years of experience in Procurement, Supply Chain, or Purchase Operations
• Experience in B2B eCommerce or MRO procurement is preferred

Required Skills

• Excel skills
• Negotiation Skills
• IT Procurement