Executive

Vashi Integrated Solutions; Panchmahal District; On-site; INR 200,000 - 350,000; Full time

Job summary

Vashi Integrated Solutions in Halol is seeking a Purchase Order Maker to create and manage purchase orders, coordinate with vendors and internal teams, and ensure ERP data accuracy. The role emphasizes compliance with procurement policies and timely PO processing.

Responsibilities include PO creation, verification of pricing and terms, and maintaining audit-ready documentation. A Bachelor’s degree and 0–3 years in procurement are preferred, with strong Excel and ERP knowledge a plus.

Qualifications

• Bachelor's degree in commerce, business, engineering, or equivalent.
• 0–3 years in Procurement, Supply Chain, or Purchase Operations.
• Experience in B2B eCommerce or MRO procurement is preferred.
• Strong Excel and SAP MM understanding.

Responsibilities

• Create Purchase Orders (POs) in the ERP system (SAP/Oracle/ERP).
• Verify pricing, quantity, tax, payment terms, delivery schedules, and vendor details before PO release.
• Ensure POs are created within defined turnaround time (TAT).
• Modify or cancel POs with approvals as required.
• Validate approved quotations and costing before PO creation.
• Check customer requirements against vendor quotations.
• Ensure correct HSN code, GST, UOM, and product description.
• Share POs with vendors and obtain acknowledgements.
• Follow up for order acceptance, delivery commitments, and dispatch schedules.
• Resolve discrepancies related to pricing, quantity, or specifications.
• Maintain procurement records and update ERP with order status.
• Attach quotations, approvals, and supporting documents for audit.
• Coordinate with Sales, Procurement, Finance, Warehouse, Logistics; escalate delays.
• Follow procurement SOPs and ensure compliance and confidentiality.

Skills

Communication skills

Coordination skills

Attention to detail

Analytical thinking

Under pressure

Negotiation

Education

Bachelor's Degree (B.Com, BBA, BE, MBA, or equivalent)

Tools

SAP MM

ERP systems

MS Excel

Job description

3 Years

Halol

Full-Time

INR 200000 - 350000 (Annual)

Job Description - Purchase Order Maker

Purchase Order Maker

Category Procurement

Procurement / Supply Chain

Job Summary

The Purchase Order (PO) Maker is responsible for creating accurate Purchase Orders (POs) based on approved customer orders and procurement requirements. The role involves coordinating with purchasers, vendors, sales teams, and logistics to ensure timely order processing, maintaining data accuracy in the ERP system, and ensuring compliance with company procurement policies.

Key Responsibilities

Purchase Order Processing

• Create Purchase Orders (POs) in the ERP system (SAP/Oracle/ERP).
• Verify pricing, quantity, tax, payment terms, delivery schedules, and vendor details before PO release.
• Ensure POs are created within the defined turnaround time (TAT).
• Modify or cancel POs whenever required after obtaining approvals.

Order Verification

• Validate approved quotations and costing before PO creation.
• Check customer requirements against vendor quotations.
• Ensure correct HSN code, GST, unit of measure (UOM), and product description.

Vendor Coordination

• Share Purchase Orders with vendors.
• Obtain PO acknowledgements from vendors.
• Follow up for order acceptance, delivery commitments, and dispatch schedules.
• Resolve discrepancies related to pricing, quantity, or specifications.

ERP & Documentation

• Maintain accurate procurement records.
• Update ERP with order status and delivery commitments.
• Attach quotations, approvals, and supporting documents.
• Ensure proper documentation for audit purposes.

Cross-Functional Coordination

• Coordinate with Sales, Procurement, Finance, Warehouse, and Logistics teams.
• Escalate delays or issues affecting customer deliveries.
• Support purchasers in expediting urgent requirements.

Compliance

• Follow procurement SOPs and approval matrix.
• Ensure company policies and statutory compliance are maintained.
• Maintain confidentiality of pricing and commercial information.

Key Performance Indicators (KPIs)

• Purchase Order accuracy (%)
• Purchase Order creation TAT
• Number of POs processed per day
• Vendor acknowledgement turnaround time
• Number of PO revisions due to errors
• Compliance with procurement policies
• Customer order fulfillment support

Required Skills

• Good knowledge of Purchase Order processing
• Basic understanding of procurement and supply chain operations
• ERP knowledge (SAP MM preferred)
• Strong MS Excel skills
• Good communication and coordination skills
• Attention to detail and analytical thinking
• Ability to work under pressure and meet deadlines

Qualifications

• Bachelor's Degree (B.Com, BBA, BE, MBA, or equivalent)
• 0-3 years of experience in Procurement, Supply Chain, or Purchase Operations
• Experience in B2B eCommerce or MRO procurement is preferred

Required Skills

Excel skills Negotiation Skills IT Procurement