Facilities Administration

CBRE; Bengaluru; On-site; INR 300,000 - 600,000; Full time

Job summary

CBRE in Bengaluru is seeking a Front Office Administration professional to oversee facility upkeep, manage cafeteria operations, and serve as the single point of contact for facility-related escalations.

The role includes pest control, SEZ material movements, event support, audits, safety compliance, and vendor management to ensure smooth daily operations and high cleanliness standards.

Responsibilities

• Ensure Facility upkeep is maintained in all areas.
• Cafeteria operation.
• Act as single point of contact for Facility Management escalations.
• Manage pest control activities in the Facility.
• SEZ Coordination for inward and outward movement.
• Event management – F&B and Facility support.
• Ensure high standards of cleanliness at site.
• Inventory management for housekeeping and pantry consumables.
• Adhere to safety standards and use of cleaning chemicals.
• Provide reports and checklists for audits and compliance.
• Vendor performance management on a monthly basis.
• Assist Operations Manager in internal and external audits.
• Oversee Cafeteria operation related to soft services.
• Prepare 52-week calendar for housekeeping/cleaning activity.

Job description

Job Description- Front Office Administration

• Ensure Facility upkeep is maintained in all areas.
• Cafeteria operation.
• Being accessible for escalation of all Facility Management related issues during operational and nonoperational hours.
• Managing pest control activities in the Facility.
• SEZ Coordination for inward and outward movement
• Event management – F&B and Facility support
• To ensure facility upkeep is maintained in all areas – Housekeeping, Security, Cafeteria, Front office, Helpdesk, Mail Room, Transport and BMS etc.
• Ensure and maintain high standards of cleanliness at site.
• Housekeeping and Pantry consumables inventory management, ensure adequate consumables are available for smooth facility operations.
• Strictly ensure and follow instructions from the Facility Manager in using the appropriate cleaning chemicals.
• Ensure all staff wears appropriate uniforms and safety gear and adhere to the prescribed safety standards as per the norms.
• Be accessible for escalation of all Facility Management related issues during operational and non-operational hours.
• To act as a single point of contact for the designated facility for all Facility Management escalations.
• To ensure all reports, checklists, statutory compliance (Building & Vendor) is always adhered to.
• Ensure to provide minimal assist during the audit process and provide an audit report with proper justification wherever required.
• To ensure Vendor performance management is done on a monthly basis.
• To assist Operations Manager and leads in all Facilities & Services related internal audits and business specific external audits.
• Soft service expense, Budget and Invoice handling supplier
• SEZ coordination for material inward and outward.
• Event management – F&B and Facility related support
• Facility related asset management.
• Overseeing Cafeteria Operation in related to soft services.
• Support Client visits as and when facility team request for.
• Prepare 52-week calendar for Housekeeping/cleaning activity, ensure weekly, monthly, quarterly schedules are completed as per schedule.
• Prepare 52-week training calendar for housekeeping support staff, ensure training are completed as per schedule.
• Prepare motion plan for cleaning activity, deploy housekeeping staff ensure upkeep of facility and to support additional activity if any.
• Manage the pest control activities in the facility, ensure premises is pest free and plan pest control activity which should not hinder business in any aspects.