Executive III - Admin

Anblicks; Hyderabad; On-site; INR 400,000 - 600,000; Full time

Job summary

A leading firm in facilities management in Hyderabad is seeking an experienced professional to manage administrative functions and facility operations. Your role includes supervising vendors, budgeting for administrative needs, and ensuring compliance with safety standards. You should possess strong organizational skills, vendor handling experience, and proficiency in tools like MS Excel to maintain efficient operations. This is a full-time permanent position requiring effective coordination and initiative.

Responsibilities

• Ensure effective rendering of facilities like Cafeteria and Front office.
• Supervise housekeeping activities ensuring optimal fund utilization.
• Organize cultural activities and develop necessary materials.
• Tally bills related to administration and submit to Accounts for payment.
• Supervise administrative purchases and vendor interactions.
• Oversee operations and maintenance utilities.
• Prepare budget for entire admin department and execute within budget.
• Source vendors to fulfill requirements and meet ISO audits.

Skills

Facilities coordination

Vendor handling

Budgeting

Ownership

Initiative

Responsiveness

Tools

MS Excel

Basic MIS

Vendor trackers

Job description

Department: Admin & Facility
Job location: Hyderabad.
Job type: Full time permanent, 6 days working.

Responsibilities

• Ensuring the effective rendering of facilities like Cafeteria, Front office, Housekeeping, Projects, R & M, Couriers, welfare amenities.
• Supervising housekeeping activities in the organization & ensuring optimum utilization of funds for providing a congenial work environment.
• Organizing cultural activities, conferences and meetings; developing the necessary materials.
• Tallying all bills with respect to Administration activities, submitting the bills to Accounts for payment and submitting MIS to Management.
• Supervising all administrative purchases like Vehicles, Gift Articles, Diwali Purchases, Furniture & Fixtures, etc.
• Interacting with different vendors for maintenance of all office equipment and enhancing efficiency.
• Supervising operations & maintenance utilities, pest control, etc.
• Following up with vendors for maintenance of company assets; coordinating for various services.
• Selecting & finalizing vendors for manpower of housekeeping.
• Budget preparing for entire admin department and executing within budget.
• Cost saving proposal for admin cost reduction.
• Special training given to office boy/Housekeeping staff for better hygiene protection.
• Should be well-connected to source vendors to fulfill the ad hoc requirement related to facilities.
• Meet the requirement as per ISO and SOC specific Admin and facility audits.

Functional Skills

• Facilities coordination, vendor handling, budgeting

Behavioral Skills

• Ownership, initiative, responsiveness

Tools

• MS Excel, basic MIS, vendor trackers

Compliance Awareness

• Safety norms, housekeeping standards