Events Manager

Goldenbee Global School; Bengaluru; On-site; INR 500,000 - 800,000; Full time

Benefits offered by this job

Ownership of events

Professional development

Collaborative school culture

Job summary

GoldenBee Global School in Bengaluru is seeking an Event Manager to own the schools event calendar end-to-end, from concept through budgeting, planning, coordination, execution and post-event evaluation.

The role delivers well-organized, engaging experiences for students, parents, staff, and the wider school community, requiring 3+ years of experience and strong planning and communication skills.

Qualifications

• Bachelor’s degree in Event Management or related field.
• 3+ years of experience in event planning and management.
• Strong event coordination, organizational, and communication skills.
• Experience managing vendors, logistics, budgets, and event execution.
• Proficiency in MS Office / Google Workspace.
• Willingness to work flexible hours and travel.

Responsibilities

• Plan and execute school events including Annual Day, Sports Day, festivals, exhibitions, workshops and parent engagement programs.
• Develop event calendars, concepts, timelines, budgets, and execution plans.
• Manage event-day logistics including venue setup, decor, AV, invitations, certificates, prizes, and hospitality.
• Identify, coordinate, and manage decorators, caterers, photographers, videographers, performers, AV teams, and other vendors.
• Coordinate effectively with school leadership, teachers, students, parents, and administrative teams.
• Develop creative event themes, ensure inclusivity, and maintain safety for all events.
• Collect feedback, evaluate outcomes, prepare post-event reports, and maintain records.

Skills

Event planning

Vendor coordination

Budget management

MS Office

Google Workspace

Communication

Willingness to travel

Education

Event Management

Mass Communications

Hospitality

Business Administration

Tools

MS Office

Google Workspace

Job description

JOB DESCRIPTION EVENT MANAGER

Organization: GoldenBee Global School
Location: Bangalore, Karnataka

Employment Type: Full-time
Experience: 3+ years

About GoldenBee Global School

GoldenBee Global School is committed to providing a dynamic and enriching learning environment where academic excellence is complemented by meaningful co-curricular experiences. We aim to create engaging experiences that foster learning, creativity, participation, and a strong school community.

Role Overview

We are looking for a creative, organized, and proactive Event Manager to take end-to-end ownership of the schools event calendar, from concept development and budgeting to planning, stakeholder coordination, execution, and post-event evaluation. The role will be responsible for delivering well-organized, engaging, and memorable experiences for students, parents, staff, and the wider school community.

Key Responsibilities

Event Planning & Execution

• Plan and execute school events including Annual Day, Sports Day, festivals, competitions, exhibitions, workshops, and parent engagement programs.
• Develop event calendars, concepts, timelines, budgets, and execution plans.
• Manage event-day logistics including venue setup, seating, dcor, stage, audio-visual requirements, invitations, certificates, prizes, and hospitality.
• Ensure events are delivered smoothly, on time, within approved budgets, and in line with school standards.

Vendor & Stakeholder Coordination

• Identify, coordinate, and manage decorators, caterers, photographers, videographers, performers, AV teams, and other external vendors.
• Manage vendor requirements, quotations, timelines, negotiations, and service delivery.
• Coordinate effectively with school leadership, teachers, students, parents, and administrative teams.

Student & Parent Engagement

• Develop creative and engaging event themes and activities aligned with school values.
• Ensure events are inclusive, student-friendly, well-organized, and safe.
• Coordinate parent communication and participation for relevant events.

Post-Event Management

• Collect feedback and evaluate event outcomes.
• Prepare post-event reports and maintain event documentation.
• Maintain vendor databases, event records, and inventory.

Requirements

Must-Have

• Bachelors degree in Event Management, Mass Communication, Hospitality, Business Administration, or a related field.
• 3+ years of experience in event planning and management.
• Strong event coordination, organizational, and communication skills.
• Experience managing vendors, logistics, budgets, and event execution.
• Proficiency in MS Office / Google Workspace.
• Strong attention to detail and problem-solving abilities.
• Willingness to work flexible hours
• Willingness to travel across various

Nice-to-Have

• Prior experience in a school or educational institution.
• Experience managing Annual Days, Sports Days, exhibitions, festivals, competitions, and parent engagement events.
• Knowledge of event production, dcor, AV, and stage management.
• Experience with event planning or project management tools.

Key Competencies

Event Planning | Project Management | Vendor Management | Budget Management | Stakeholder Coordination | Communication | Creativity | Problem Solving | Time Management | Attention to Detail

What We Offer

• Opportunity to work in a vibrant and engaging school environment.
• Significant ownership in planning and delivering school-wide events and experiences.
• Opportunity to work closely with students, parents, faculty, leadership, and external partners.
• Professional growth, learning, and development opportunities.