Event Manager

K.R. Mangalam World School; Gurugram District; On-site; INR 600,000 - 1,200,000; Full time

Job summary

K.R. Mangalam University is seeking an energetic Event Manager to build student communities, manage clubs and oversee university events. You will promote events, secure sponsorships, coordinate with vendors and lead social-media campaigns to maximize reach and engagement.

The role requires 4–8 years of experience in event management or related fields, with strong networking and communication skills, and willingness to work evenings and weekends for events."

Qualifications

• 4–8 years of experience in event management, student engagement, experiential marketing or youth marketing.
• Strong student/community-building and networking skills.
• Proven experience in sponsorship acquisition and vendor management.
• Strong understanding of Instagram, Reels, social-media campaigns and influencer marketing.
• Excellent communication, negotiation and execution skills.
• Willing to work evenings/weekends when required for events.

Responsibilities

• Build and manage student communities, clubs and societies across activities.
• Develop and manage student leaders, volunteers and ambassadors to boost participation.
• Conceptualise and execute cultural, entertainment, academic, sports and inter-university events.
• Take ownership from planning to execution and post-event activities.
• Identify and secure event sponsorships and brand partnerships.
• Prepare sponsorship proposals and negotiate commercial arrangements.
• Coordinate with vendors for stage, sound, lighting, décor, branding, photography, videography, security, catering.
• Ensure events are delivered within budget and on time.
• Develop and execute social-media campaigns to maximise reach and engagement.
• Coordinate with Marketing, Creative, Photography and Video teams to amplify event impact.
• Build relationships with other colleges, student communities, influencers and youth organisations.
• Prepare post-event reports covering attendance, reach, sponsorship, expenditure and feedback.

Skills

Event management

Student engagement

Sponsorship acquisition

Vendor management

Social media marketing

Communication & negotiation

Networking & community building

Evenings/weekends work

Job description

Location: K.R. Mangalam University
Experience: 48 years
Reporting To: Dean Student Welfare / Director – Student Engagement

Job Purpose: We are looking for an energetic and creative Event Manager to build student communities, manage student-led clubs, organise university events, generate sponsorships and promote events through social media.

Key Responsibilities

• Build and manage student communities, clubs and societies across music, dance, sports, entrepreneurship, gaming, culture, technology, etc.
• Develop and manage student leaders, volunteers and ambassadors to increase participation in university activities.
• Conceptualise and execute cultural, entertainment, academic, sports and inter-university events.
• Take complete ownership of events from planning to execution and post-event activities.
• Identify and secure event sponsorships and brand partnerships.
• Prepare sponsorship proposals, approach potential sponsors and negotiate commercial arrangements.
• Coordinate with vendors for stage, sound, lighting, LED, tentage, dcor, branding, photography, videography, security, catering, etc.
• Obtain quotations, negotiate with vendors and ensure events are delivered within budget and on time.
• Develop and execute social-media campaigns for events, including Reels, Stories, teasers, countdowns, influencer/student promotions and post-event content.
• Coordinate with the Digital Marketing, Creative, Photography and Video teams to maximise event reach and engagement.
• Build relationships with other colleges, student communities, influencers and youth organisations to increase external participation.
• Prepare post-event reports covering attendance, social-media reach, sponsorship, expenditure and student feedback.

Key Performance Indicators

• Number and engagement of active student clubs/communities
• Student participation and attendance at events
• Number of successful events organised
• Sponsorship revenue generated
• Events delivered within approved budget
• Social-media reach and engagement generated from events
• Inter-university participation
• Student satisfaction

Ideal Candidate

• 4–8 years of experience in event management, student engagement, experiential marketing or youth marketing
• Strong student/community-building and networking skills
• Proven experience in sponsorship acquisition and vendor management
• Strong understanding of Instagram, Reels, social-media campaigns and influencer marketing
• Excellent communication, negotiation and execution skills
• Highly energetic, creative and comfortable working with students and large events
• Willing to work evenings/weekends when required for events

Key requirement: We are looking for someone who can build the student community, bring sponsors, execute the event and create social-media buzz around it—not merely coordinate vendors.