Event Operations Manager

F5 Advertainment; Mumbai; On-site; INR 500,000 - 700,000; Full time

Job summary

F5 Advertainment is seeking an Operations Executive to manage end-to-end event operations for corporate events and special projects. You will coordinate with hotels, artists, vendors, production teams and internal creatives to plan and execute with precision.

The role requires hands-on production planning, logistics management and strong vendor coordination, along with delivering detailed cost sheets and on-site management during events.

Qualifications

• 3–4 years of Admin/Event Operations experience, preferably in event agencies or experiential marketing.
• Hands-on experience with production planning, logistics management and vendor coordination.
• Ability to work under tight deadlines and long hours on event days.
• Strong organizational and communication skills.

Responsibilities

• Manage end-to-end event operations for corporate events and special projects.
• Coordinate with hotels, artists, vendors, production teams and internal creatives for planning and execution.
• Prepare cost sheets, budgeting, vendor negotiations and on-site management.
• Ensure smooth on-ground logistics, setups and manpower management.
• Create timelines and checklists for flawless event execution.
• Handle regulatory approvals, permissions and documentation where necessary.
• Maintain client servicing support during the operational phase of events.
• Post-event closure: vendor settlements, feedback reports and documentation.

Skills

MS Excel

Vendor management

Logistics planning

Client facing

Job description

F5 ADVERTAINMENT IS HIRING | OPERATIONS EXECUTIVE

F5 Advertainment is looking for enthusiastic, detail-oriented professionals to join our growing team! If you have a passion for events, strong coordination skills, and the ability to thrive in a fast-paced environment, we’d love to hear from you.

Key Responsibilities:

• Manage end-to-end event operations for corporate events and special projects.
• Coordinate with Hotel, Artist, vendors, production teams and internal creative teams for event planning and execution.
• Prepare detailed cost sheets, budgeting, vendor negotiations and on-site event management.
• Ensure smooth on-ground logistics, setups and manpower management.
• Create timelines and checklists to ensure flawless execution of events.
• Handle regulatory approvals, permissions and documentation wherever necessary.
• Maintain strong client servicing support during the operational phase of events.
• Post-event closure: vendor settlements, feedback reports and documentation.

Candidate Profile:

• Experience: 3–4 years of proven experience in Admin/Event Operations (preferably in event agencies or experiential marketing).
• Hands-on experience with production planning, logistics management and vendor coordination.
• Ability to work under tight deadlines, adaptable to working long hours on event days.
• Strong organisational and communication skills.
• Should be Mumbai-based or willing to relocate.

Skills Required:

• Proficiency in MS Excel
• Strong negotiation and vendor management skills
• Eye for detail in production and logistics planning.
• Client-facing attitude and team player spirit.
• Problem-solving and crisis management abilities during events