Event Manager

AIM; Bengaluru; On-site; INR 600,000 - 1,200,000; Full time

Job summary

AIM in Bengaluru seeks a dynamic Event Manager to own the end-to-end planning, execution, and strategy of company events, from high-profile conferences to internal workshops. You will collaborate with cross-functional teams to design engaging experiences and ensure flawless delivery.

The role requires strong organizational skills, a proactive mindset, and the ability to manage budgets, vendors, and on-site operations across travel-friendly schedules.

Qualifications

• 2 to 10 years of proven experience in event management or related operations.
• Superior organizational and project management skills with ability to manage multiple initiatives.
• Exceptional verbal and written communication with strong negotiation abilities.
• Crisis management, high attention to detail, solution-oriented mindset.
• Willingness to work flexible hours and travel as required by events.
• Proficiency with project management and event management software, MS Office/ Google Workspace.

Responsibilities

• Conceptualize, plan, and execute high-impact company events including conferences, trade shows, seminars, and retreats.
• Lead end-to-end event logistics including venue selection, catering, transportation, and guest accommodation.
• Drive event communications and be the primary contact for vendors, sponsors, and attendees.
• Oversee on-site venue setup, execution, and teardown; resolve real-time operational challenges.
• Manage event budgets and negotiate pricing to stay within financial parameters.

Skills

Event strategy

Logistics management

Vendor management

Stakeholder management

On-site leadership

Budget management

Job description

We are seeking a dynamic, strategic, and highly organized Event manager to our team. In this role, you will be responsible for the end-to-end planning, execution, and strategy of company events, ranging from high-profile conferences to internal workshops.

No of requirement: 3

Key Responsibilities

• Event Strategy & Management: Conceptualize, plan, and execute high-impact company events, including conferences, trade shows, seminars, and corporate retreats.
• Logistics & Vendor Operations: Lead end-to-end event logistics, including contract negotiations, vendor management, venue selection, catering, transportation, and guest accommodation.
• Stakeholder & Promotion Management: Drive event communications and serve as the primary point of contact for external vendors, key stakeholders, sponsors, and attendees.
• On-Site Leadership & Operations: Oversee on-site venue setup, execution, and teardown. Act as the primary lead to resolve real-time operational challenges or emergencies during events.
• Budget Oversight: Manage event budgets, negotiate pricing to optimize cost-efficiency, and track expenses to ensure projects stay within financial parameters.

Qualifications & Skills

• Experience: 2 to 10 years of proven experience in event management, event planning, or a similar operations role
• Leadership & Organization: Superior organizational, project management, and delegation skills with a demonstrated ability to manage multiple complex initiatives simultaneously.
• Communication: Exceptional verbal, written, and interpersonal communication skills with strong negotiation abilities
• Problem-Solving & Agility: Strong crisis management skills, high attention to detail, and a decisive, solution-oriented mindset.
• Flexibility: Willingness to work flexible/irregular hours and travel as required by event schedules.
• Proficiency: Proficient in project management tools, event management software, and standard office applications (MS Office / Google Workspace).