Event Operations Executive

Caliber Organisation; Mumbai Suburban; On-site; INR 800,000 - 1,200,000; Full time

Job summary

Caliber Organisation seeks an experienced Event Operations Executive to manage and coordinate the operational aspects of corporate events, exhibitions, conferences, brand activations, experiential events and live events.

The role requires coordinating with clients, vendors, production teams and internal stakeholders to ensure smooth execution from planning through completion, with on-site supervision and post-event documentation.

Qualifications

• Experience in planning and coordinating corporate or live events.
• Ability to manage multiple stakeholders and vendors.
• Strong on-site coordination and problem-solving skills.

Responsibilities

• Coordinate end-to-end operational activities for assigned events.
• Understand event briefs and prepare operational plans and execution checklists.
• Coordinate with clients, vendors, suppliers, production agencies and event partners.
• Manage venue visits, site inspections and event readiness.
• Coordinate stage, stalls, branding, fabrication, AV, signage, furniture and event infrastructure.
• Manage event logistics, transportation, manpower and material movement.
• Supervise on-ground event setup and execution.
• Coordinate with production and technical teams to ensure timely completion of deliverables.
• Monitor vendor activities and ensure work is completed according to approved requirements.
• Handle last-minute operational changes and coordinate quick solutions on-site.
• Maintain event schedules, checklists, vendor details and operational documentation.
• Support budget-related coordination and vendor quotations where required.
• Coordinate event dismantling and post-event activities.
• Prepare basic post-event reports and documentation.
• Travel to different venues and locations as required for event execution.

Skills

Event Operations Executive

Event Operations Manager

Events Executive

Event Management Executive

Event Coordinator

Event Operations Coordinator

Event Execution Executive

Events & Operations Executive

Event Project Coordinator

Job description

• We are looking for an experienced and proactive Event Operations Executive to manage and coordinate the operational aspects of corporate events, exhibitions, conferences, brand activations, experiential events and live events.
• The candidate will be responsible for coordinating with clients, vendors, production teams and internal stakeholders and ensuring smooth execution of events from planning through completion.

Key Responsibilities

• Coordinate end-to-end operational activities for assigned events.
• Understand event briefs and prepare operational plans and execution checklists.
• Coordinate with clients, vendors, suppliers, production agencies and event partners.
• Manage venue visits, site inspections and event readiness.
• Coordinate stage, stalls, branding, fabrication, AV, signage, furniture and event infrastructure.
• Manage event logistics, transportation, manpower and material movement.
• Supervise on-ground event setup and execution.
• Coordinate with production and technical teams to ensure timely completion of deliverables.
• Monitor vendor activities and ensure work is completed according to approved requirements.
• Handle last-minute operational changes and coordinate quick solutions on-site.
• Maintain event schedules, checklists, vendor details and operational documentation.
• Support budget-related coordination and vendor quotations where required.
• Coordinate event dismantling and post-event activities.
• Prepare basic post-event reports and documentation.
• Travel to different venues and locations as required for event execution.
• Skills : Event Operations Executive,Event Operations Manager,Events Executive,Event Management Executive,Event Coordinator,Event Operations Coordinator,Event Execution Executive,Events & Operations Executive,Event Project Coordinator,Event