Event Coordinator

Refex Industries; Chennai District; On-site; INR 400,000 - 600,000; Full time

Job summary

Refex Industries in India is seeking an organized, energetic Event Coordinator to plan, coordinate, and execute corporate events. The role requires hands-on experience in event planning, guest management, travel coordination, and accommodation management, with strong communication and multitasking skills.

The ideal candidate will manage end-to-end event lifecycles, coordinate with venues, vendors, and internal teams, and handle guest experiences, travel, and post-event activities from discovery

Qualifications

• 3 to 10 years of relevant experience in Event Management Companies / Corporate Event Management.
• Hands-on experience in event planning and execution.
• Experience in guest management, travel management, and accommodation management.
• Excellent English communication and interpersonal skills.
• Strong coordination, organizational, and multitasking abilities.
• Highly presentable, professional when interacting with senior stakeholders and guests.
• Willingness to travel occasionally; Chennai-based candidates preferred.

Responsibilities

• Plan and coordinate corporate events, meetings, conferences, offsites, and other company events.
• Manage the complete event lifecycle from planning and vendor coordination to execution and closure.
• Coordinate with internal teams, event agencies, hotels, venues, vendors, and service providers.
• Handle guest management, including invitations, confirmations, reception, hospitality, and on-ground coordination.
• Manage travel arrangements including flights, trains, local transportation, and transfers.
• Coordinate hotel bookings and accommodation arrangements, room allocations, check-ins/check-outs.
• Prepare and maintain event schedules, guest lists, itineraries, checklists, and related documentation.
• Ensure smooth coordination and timely execution during events.
• Handle multiple events/tasks simultaneously with attention to detail.
• Resolve last-minute issues and coordinate with stakeholders for seamless experiences.
• Support post-event activities, including vendor coordination, feedback, documentation, and expense tracking.

Skills

Event planning

Guest management

Travel coordination

Multitasking

Communication

Interpersonal skills

Stakeholder management

Job description

Role Overview

We are looking for an organized, energetic, and highly presentable Event Coordinator to plan, coordinate, and execute corporate events and related activities. The ideal candidate should have hands-on experience in event planning, guest management, travel coordination, and accommodation management, with excellent communication and multitasking abilities.

Key Responsibilities

• Plan and coordinate corporate events, meetings, conferences, offsites, and other company events.
• Manage the complete event lifecycle from planning and vendor coordination to execution and closure.
• Coordinate with internal teams, event agencies, hotels, venues, vendors, and service providers.
• Handle guest management, including invitations, confirmations, reception, hospitality, and on-ground coordination.
• Manage travel arrangements, including flights, trains, local transportation, and transfers for guests and employees.
• Coordinate hotel bookings and accommodation arrangements, including room allocations, check-ins/check-outs, and special requirements.
• Prepare and maintain event schedules, guest lists, itineraries, checklists, and other event-related documentation.
• Ensure smooth coordination and timely execution during events.
• Handle multiple events/tasks simultaneously while maintaining attention to detail.
• Resolve last-minute issues and coordinate with stakeholders to ensure a seamless event experience.
• Support post-event activities, including vendor coordination, feedback, documentation, and expense tracking.

Key Requirements

• 3 to 10 years of relevant experience in Event Management Companies / Corporate Event Management.
• Strong hands-on experience in event planning and execution.
• Experience in guest management, travel management, and accommodation management.
• Excellent English communication and interpersonal skills.
• Strong coordination, organizational, and multitasking abilities.
• Highly presentable, professional, and confident when interacting with senior stakeholders and guests.
• Ability to work under pressure and manage last-minute changes and multiple priorities.
• Strong attention to detail and problem-solving skills.
• Willingness to travel occasionally based on event requirements.
• Candidates based in Chennai preferred.

Ideal Candidate Profile

The ideal candidate will be someone who is well-organized, proactive, presentable, and comfortable managing multiple stakeholders and activities simultaneously, with a strong understanding of corporate event execution.

Location: Chennai | Experience: 310 Years

Female candidates preferred