Event Manager

AIM; Bengaluru; On-site; INR 800,000 - 1,100,000; Full time

Job summary

AIM is seeking a dynamic Event Manager to lead end-to-end planning, execution, and strategy for company events, from conferences to internal workshops. The role demands strong organizational and leadership abilities, with a focus on budget control and vendor partnerships.

You will coordinate strategy, logistics, and promotions, while ensuring seamless on-site operations and crisis handling during events. Willingness to travel as required is expected.

Qualifications

• 5+ years of proven experience in event management, event planning, or a similar operations role.
• Superior organizational, project management, and delegation skills with a demonstrated ability to manage multiple complex initiatives simultaneously.
• Exceptional verbal, written, and interpersonal communication skills with strong negotiation abilities.
• Strong crisis management skills, high attention to detail, and a decisive, solution-oriented mindset.
• Willingness to work flexible/irregular hours and travel as required by event schedules.

Responsibilities

• Conceptualize, plan, and execute high-impact company events, including conferences, trade shows, seminars, and corporate retreats.
• Lead end-to-end event logistics, including contract negotiations, vendor management, venue selection, catering, transportation, and guest accommodation.
• Drive event communications and serve as the primary point of contact for external vendors, key stakeholders, sponsors, and attendees.
• Oversee on-site venue setup, execution, and teardown. Resolve real-time operational challenges or emergencies during events.
• Manage event budgets, negotiate pricing to optimize cost-efficiency, and track expenses to stay within financial parameters.

Skills

Event management

Leadership

Communication

Problem solving

Flexibility

Tools

MS Office

Google Workspace

Event management software

Job description

We are seeking a dynamic, strategic, and highly organized Event manager to our team. In this role, you will be responsible for the end-to-end planning, execution, and strategy of company events, ranging from high-profile conferences to internal workshops.

Key Responsibilities

• Event Strategy & Management: Conceptualize, plan, and execute high-impact company events, including conferences, trade shows, seminars, and corporate retreats.
• Logistics & Vendor Operations: Lead end-to-end event logistics, including contract negotiations, vendor management, venue selection, catering, transportation, and guest accommodation.
• Stakeholder & Promotion Management: Drive event communications and serve as the primary point of contact for external vendors, key stakeholders, sponsors, and attendees.
• On-Site Leadership & Operations: Oversee on-site venue setup, execution, and teardown. Act as the primary lead to resolve real-time operational challenges or emergencies during events.
• Budget Oversight: Manage event budgets, negotiate pricing to optimize cost-efficiency, and track expenses to ensure projects stay within financial parameters.

Qualifications & Skills

• Experience: 5+ years of proven experience in event management, event planning, or a similar operations role
• Leadership & Organization: Superior organizational, project management, and delegation skills with a demonstrated ability to manage multiple complex initiatives simultaneously.
• Communication: Exceptional verbal, written, and interpersonal communication skills with strong negotiation abilities
• Problem-Solving & Agility: Strong crisis management skills, high attention to detail, and a decisive, solution-oriented mindset.
• Flexibility: Willingness to work flexible/irregular hours and travel as required by event schedules.
• Proficiency: Proficient in project management tools, event management software, and standard office applications (MS Office / Google Workspace).