Event Management Executive

Beyondwork Ventures; Bengaluru; On-site; INR 400,000 - 700,000; Full time

Benefits offered by this job

Ownership of events

Diverse clients & venues

Collaborative team

Growth path

Job summary

Beyondwork Ventures Private Limited in Bengaluru is seeking an Event Management Executive to plan and deliver end-to-end events, from client brief to on-site execution. You will coordinate budgets, timelines, vendor networks, and production teams, and travel across India as needed.

This role also involves supervising trainees and ensuring flawless execution. Ideal candidates will have 1–3 years of hands-on event planning experience, strong negotiation and budgeting skills, and excellent English

Qualifications

• Bachelor's degree in Event Management, Hospitality, Business Administration, Mass Communication, or related field

Responsibilities

• Plan and execute events independently (corporate offsites, conferences, workshops, team-building, brand experiences)
• Work with client servicing team to understand briefs, objectives, and budgets
• Develop event plans, timelines, run-of-show documents, floor plans, and production checklists
• Source, negotiate with, and manage venues, caterers, decorators, AV/production partners, artists, and transport providers
• Prepare budgets and track spending to keep events within budget
• Lead on-ground execution: oversee setup, coordinate vendors/crew, manage guest flow, resolve issues in real time
• Handle logistics: travel, accommodation, permissions, licences as required
• Supervise Event Management Trainees and on-site support staff
• Conduct site recce visits to venues for feasibility, safety, and suitability
• Prepare post-event reports, reconcile vendor bills, capture learnings for future events
• Build and maintain a strong, reliable vendor network

Job description

Job Opening: Event Management Executive

Company: Beyondwork Ventures Private Limited
Location: Bengaluru
Employment Type: Full-time
Experience: 1–3 years in event planning and execution

About Beyondwork

Beyondwork Ventures Pvt. Ltd. is building niche brands in the events, experiences, and marketing industry. Through our brands and services, we create meaningful experiences that connect people and brands.

Guided by our philosophy, People First. Purpose Always, we are building a passionate team that thrives on creativity, collaboration, and excellence.

About the Role

As an Event Management Executive, you'll plan and deliver events end to end, taking a brief from the client servicing team and turning it into a well-run experience on the ground. You'll manage vendors, budgets, timelines, and on-site teams, making sure every detail comes together smoothly. This role suits someone with solid event experience who thrives on logistics, stays composed under pressure, and takes pride in flawless execution.

Key Responsibilities

• Plan and execute events independently, including corporate offsites, conferences, workshops, team-building activities, and brand experiences.
• Work with the client servicing team to understand event briefs, objectives, and budgets.
• Develop event plans, timelines, run-of-show documents, floor plans, and production checklists.
• Source, negotiate with, and manage vendors such as venues, caterers, decorators, AV and production partners, artists, and transport providers.
• Prepare event budgets and costings, and track spending to keep events within budget.
• Lead on-ground execution: oversee setup, coordinate vendors and crew, manage guest flow, and resolve issues in real time.
• Handle logistics, including travel, accommodation, permissions, and licences where required.
• Supervise and guide Event Management Trainees and on-site support staff.
• Conduct recce visits to venues and assess feasibility, safety, and suitability.
• Prepare post-event reports, reconcile vendor bills, and capture learnings for future events.
• Build and maintain a strong, reliable vendor network.

What We're Looking For

• A bachelor's degree in Event Management, Hospitality, Business Administration, Mass Communication, or a related field.
• 1–3 years of hands-on experience in event planning and execution, ideally with an event management or experiential agency.
• Proven ability to manage multiple events and vendors at the same time.
• Strong negotiation, budgeting, and problem-solving skills.
• Excellent communication in English; proficiency in [Kannada / Hindi / other regional language] is a plus.
• Proficiency in Google Workspace or MS Office (especially Sheets/Excel for budgets and trackers).
• A strong eye for detail and a calm, decisive approach on event days.
• Willingness to work flexible hours, including evenings and weekends, and to travel for events across India.

What We Offer

• Ownership of events from planning through execution.
• Exposure to a wide variety of clients, formats, and venues.
• A collaborative team that values initiative and creative problem-solving.
• A clear growth path to Senior Executive and Event Manager roles.

Beyondwork is an equal opportunity employer and welcomes applicants from all backgrounds.