Event Executive

Facts N Fiction Studio; Gurugram District; On-site; INR 167,400 - 279,000; Part time

Job summary

Facts N Fiction Studio in Gurugram is seeking an Event Intern to assist in planning and executing weddings and branded events. This entry-level position is ideal for freshers wishing to gain hands-on experience. Responsibilities include pre-event preparation, vendor coordination, and post-event wrap-up. Candidates should have good communication skills and must be available for travel and on-ground support during events. Proficiency in tools like Google Sheets and Notion is a plus.

Qualifications

• No prior experience required, but any internship or volunteer work in events is a plus.
• Willingness to travel and work flexible hours during events.
• Good spoken Hindi and English for day-to-day coordination.

Responsibilities

• Assist with pre-event prep, vendor coordination, and post-event wrap-up.
• Help compile function-wise summaries or debrief notes for internal review.
• Be present at events to support the logistics team and operations manager.

Skills

Good communication skills

Basic understanding of wedding/event structures

Ability to stay organized

Education

Currently pursuing or recently completed graduation in Event Management, Hospitality, Media

Tools

Google Sheets

Notion

WhatsApp

Job description

Job Description

The Event Intern will support the production and operations team in planning, coordinating, and executing wedding and branded events. This is an entry-level role designed for freshers or early professionals looking to build hands‑on experience in the event and media industry. The intern will assist with pre‑event prep, on‑site execution, vendor coordination, and post‑event wrap‑up.

Key Responsibilities

1. Pre-Event Assistance

Help the team prepare event kits, shoot checklists, and travel packs

Coordinate with internal team leads to confirm function‑wise assignments and packing needs.

Assist in preparing Google Sheets/Notion trackers for each event (timelines, vendors, functions).

Share Google Map links, dress codes, and shoot reminders with teams as guided

Assist in researching new vendors (decorators, venues, makeup artists, etc.) as per event needs

Maintain a vendor database with contact info, pricing, and service notes

Coordinate basic confirmations with vendors under supervision

Help source local vendors or last‑minute event items (via calls or site visits).

Be present at events to support the logistics team and operations manager

Help manage coordination between team members, vendors, and clients

Assist with backstage prep, material handover, or welcoming vendors

Track timelines on‑site and take basic event‑day notes (what worked / what didn’t).

4. Post-Event Wrap-up

Help compile function‑wise summaries or debrief notes for internal review

Support in returning gear, organizing files, and labelling assets after the event

Maintain attendance and event logs as directed by the operations team

Assist in preparing event wrap‑up folders on Drive or Notion

Requirements

Key Skills Required

Basic understanding of wedding/event structures (preferred but not mandatory)

Good communication skills, especially for vendor or client‑facing tasks

Willingness to travel and work flexible hours during events

Familiarity with tools like Google Sheets, WhatsApp, and basic Notion

Ability to stay organized and take clear instructions

Qualifications Preferred

Currently pursuing or recently completed graduation in Event Management, Hospitality, Media, or related field

No prior experience required, but any internship or volunteer work in events is a plus

Must be available for fieldwork and on‑ground support, including weekends

Good spoken Hindi and English for day‑to‑day coordination