Event Coordinator

Abira Events Private Limited; Nagercoil; Sur place; INR 300 000 - 600 000; Plein temps

Avantages offerts par ce poste

Festive Bonus

Résumé du poste

Abira Events Private Limited in Tamil Nadu is seeking a dedicated Venue & Event Manager to oversee end-to-end event operations, coordinating venue selection, layout planning, and technical coordination to ensure seamless experiences for clients and guests.

You will work with caterers, decorators, photographers, and AV teams, manage budgets, obtain permits and safety certifications, and supervise on-site setup and teardown to deliver outstanding events and exceptional client satisfaction.

Responsabilités

• Venue management: venue selection, layout planning, and coordinating technical requirements.
• Vendor coordination: sourcing and negotiating with caterers, decorators, photographers, and AV technicians.
• Budget tracking: tracking expenses, invoices, and ensuring event stays within allocation.
• Permits & compliance: securing permits, insurance, and safety certifications.
• Documentation: maintaining event records and post-event reports.
• On-site supervision: supervising setup/teardown, staffing, and real-time problem-solving.
• Guest management: handling registration, invitations, and attendee experience.
• Client handling: initial consultations to understand client vision and must-haves for event.

Description du poste

Job Role Description:

• Venue Management
  
  
  
  • Managing venue selection, layout planning, and technical requirements.
  
  
  
  


• Vendor Coordination
  
  
  
  • Sourcing and negotiating with caterers, decorators, photographers, and AV technicians.
  
  
  
  


• Budget Tracking
  
  
  
  • Tracking all expenses, managing invoices, and ensuring the event remains within the financial allocation
  
  
  
  


• Permits & Compliance
  
  
  
  • Securing necessary local permits, insurance, and safety certifications.
  
  
  
  


• Documentation


• On Site Supervision
  
  
  
  • Supervising set-up and teardown, managing staff, and serving as the lead for real-time problem-solving.
  
  
  
  


• Guest Management
  
  
  
  • Handling registration, invitations, and ensuring a smooth experience for all attendees.
  
  
  
  


• Client Handling
  
  
  
  • Conducting initial consultations to understand the clients vision, goals, and specific \"must-haves\" for the event
  
  
  
  

Perks and benefits

• Festive Bonus