Event Organizer

Sampadha; Hyderabad; On-site; INR 300,000 - 500,000; Full time

Job summary

Sampadha in Hyderabad seeks an experienced Event Manager to coordinate planning, logistics, and on-the-day execution of diverse events. You will develop detailed plans, manage budgets, liaise with clients, vendors, and staff, and ensure smooth operations from setup to wrap-up.

Key duties include securing permits, coordinating venues and catering, managing guest lists, and evaluating post-event outcomes to improve future initiatives. Strong communication and problem-solving are essential.

Qualifications

• Experience planning and executing events from concept to completion.
• Strong vendor management and budget handling skills.
• Excellent communication and stakeholder management abilities.

Responsibilities

• Meet with clients to understand event purpose, goals, and expectations.
• Develop comprehensive event plans, timelines, and budgets.
• Coordinate with vendors, venues, caterers, entertainment, and suppliers.
• Secure event permits and licenses if required.
• Serve as the primary point of contact for clients, vendors, and event staff.
• Regularly communicate updates, expectations, and deadlines to stakeholders.
• Handle negotiations and agreements with third-party providers.
• Oversee venue setup, decor, technical equipment, and AV.
• Coordinate transportation, accommodation, and hospitality for guests or VIPs.
• Manage registration, guest lists, and seating arrangements.
• Supervise the event setup and ensure everything runs according to plan.
• Troubleshoot issues and respond to emergencies quickly and calmly.
• Manage event staff, volunteers, and vendors during the event.
• Monitor event expenses and ensure costs stay within the agreed budget.
• Track invoices, payments, and receipts; provide post-event financial reports.
• Collect feedback and analyze success metrics; prepare debrief reports.
• Plan and execute event marketing strategies; design promotional materials.

Skills

Event planning

Vendor coordination

Client liaison

Job description

Key Responsibilities Tasks :

Planning Coordination :

• Meet with clients to understand event purpose, goals, and expectations
• Develop comprehensive event plans, timelines, and budgets
• Coordinate with vendors, venues, caterers, entertainment, and suppliers
• Secure event permits and licenses if required

Communication Liaison :

• Serve as the primary point of contact for clients, vendors, and event staff
• Regularly communicate updates, expectations, and deadlines to stakeholders
• Handle negotiations and agreements with third-party providers

Logistics Execution :

• Oversee venue setup, d cor, technical equipment (AV, lighting, etc.)
• Coordinate transportation, accommodation, and hospitality for guests or VIPs
• Manage registration, guest lists, and seating arrangements

On-the-Day Event Management :

• Supervise the event setup and ensure everything runs according to plan
• Troubleshoot issues and respond to emergencies quickly and calmly
• Manage event staff, volunteers, and vendors during the event

Budget Management :

• Monitor event expenses and ensure costs stay within the agreed budget
• Track invoices, payments, and receipts
• Provide post-event financial reports

Post-Event Evaluation :

• Collect feedback from clients, attendees, and team members
• Analyze success metrics and prepare debrief reports
• Make recommendations for future improvements

Marketing Promotion (if applicable) :

• Plan and execute event marketing strategies (social media, email campaigns, etc.)
• Design or manage promotional materials and event branding
• Work with media or PR teams for event coverage