Event Planner

Alliance Recruitment Agency; Ahmedabad District; On-site; INR 400,000 - 550,000; Full time

Job summary

Alliance Recruitment Agency is seeking an Event Planner to develop comprehensive event plans, coordinate venues, catering, and vendors, and ensure seamless communication with clients and sponsors.

The role requires strong budgeting, time management, and organizational skills, along with excellent communication and attention to detail to deliver successful events under pressure.

Qualifications

• Experience in event planning or related fields.
• Strong vendor and product sourcing skills.
• Expertise in budgeting, time management, and organizational skills.
• Creative problem-solving and flexibility in handling multiple tasks.
• Excellent communication and interpersonal abilities.
• Attention to detail and capability to perform under pressure.
• Bachelor's degree in Event Management, Hospitality, Marketing, or a related field.

Responsibilities

• Develop event plans, including cost estimates, schedules, locations, programs, and guest lists.
• Select and coordinate venues, catering, and event dates.
• Identify and source vendors, products, and services required for events.
• Liaise with clients, vendors, sponsors, and event attendees to ensure seamless communication.
• Record and address client requests effectively.
• Collaborate with hotels, transportation providers, decorators, and caterers.
• Supervise event setup and teardown while resolving on-site issues.
• Create and manage budgets, review expenses, and approve payments.
• Anticipate potential challenges and devise proactive solutions to mitigate risks.
• Conduct post-event evaluations to measure success and identify areas for improvement.

Skills

Event planning

Budgeting

Vendor coordination

Time management

Communication

Education

Bachelor's degree in Event Management, Hospitality, Marketing, or a related field

Job description

Key Responsibilities

Planning

• Develop event plans, including cost estimates, schedules, locations, programs, and guest lists.
• Select and coordinate venues, catering, and event dates.

Vendor and Product Sourcing

• Identify and source vendors, products, and services required for events.

Communication

• Liaise with clients, vendors, sponsors, and event attendees to ensure seamless communication.
• Record and address client requests effectively.

Coordination

• Collaborate with hotels, transportation providers, decorators, and caterers.
• Supervise event setup and teardown while resolving any on-site issues.

Budget Management

• Create and manage budgets, review expenses, and approve payments.

Problem-Solving

• Anticipate potential challenges and devise proactive solutions to mitigate risks.

Evaluation

• Conduct post-event evaluations to measure success and identify areas for improvement.

Preferred Qualifications

• Experience in event planning or related fields.
• Strong vendor and product sourcing skills.
• Expertise in budgeting, time management, and organizational skills.
• Creative problem-solving and flexibility in handling multiple tasks.
• Excellent communication and interpersonal abilities.
• Attention to detail and capability to perform under pressure.
• Bachelor's degree in Event Management, Hospitality, Marketing, or a related field.

Skills Required

• Event planning and management
• Budgeting and cost analysis
• Vendor coordination
• Time management
• Problem-solving and adaptability