Event Coordinator

The Veloria Grand; Bengaluru; On-site; INR 300,000 - 420,000; Full time

Job summary

The Veloria Grand in Bengaluru is seeking a confident, well-spoken Event Coordinator to manage client venue visits and ensure the smooth execution of events at our banquet. You will showcase the venue to potential clients, coordinate with vendors, and take ownership on event day to ensure timelines, setup, and client satisfaction.

Responsibilities include managing client visits, following up on enquiries, and coordinating with the planning/sales teams to convert bookings while maintaining a

Qualifications

• 1–2 years of experience in event management or related hospitality roles.
• Excellent communication and interpersonal skills.
• Strong follow-up and sales ability.

Responsibilities

• Showcase the venue to clients and provide a confident walkthrough.
• Coordinate with planning and sales teams to understand client requirements.
• Follow up enquiries and assist in converting them into bookings.
• Manage on-site event day execution with vendors and internal teams.
• Ensure setup, decor, catering and services are ready on time.
• Maintain the event timeline and be the main point of contact for clients and vendors.

Skills

Communication skills

Interpersonal skills

Sales ability

Coordination

Time management

Proactivity

Problem solving

Job description

About the Role We are looking for a confident, well-spoken, and hands-on Event Coordinator to manage client venue visits and ensure the smooth execution of events at our banquet. The planning team will take care of the event planning and coordination in advance. The Event Coordinator will primarily be responsible for showcasing the venue to potential clients, assisting with closing enquiries, and taking ownership of the event on the day of execution.

Key Responsibilities Client & Venue Visits

• Handle client visits to the venue and welcome them professionally.
• Understand the client’s requirements and present the venue, facilities, and services in the best possible way.
• Give clients a complete and confident walkthrough of the venue.
• Answer basic event-related questions and coordinate with the planning/sales team when required.
• Follow up with enquiries after the visit and assist in converting them into bookings.
• Build a good relationship with clients and ensure they have a positive experience with the venue.

Event-Day Execution

• Coordinate with vendors and ensure they arrive and start work as per schedule.
• Follow up with décor, catering, entertainment, AV, housekeeping, and other vendors involved in the event.
• Ensure the setup, décor, food, services, and other arrangements are ready on time.
• Coordinate with the internal banquet team and make sure everyone is aligned.
• Keep track of the event timeline and ensure functions start on time.
• Handle last-minute requirements and issues calmly and efficiently.
• Be the main point of contact at the venue for the client and vendors during the event.
• Ensure the overall event runs smoothly and the client is happy with the execution.

What We’re Looking For

• 1–2 years of experience in event management, banquet operations, hospitality, or a similar role.
• Excellent communication and interpersonal skills.
• Well-spoken, confident, and presentable.
• Comfortable interacting with clients and handling venue visits.
• Strong follow-up and sales ability.
• Good coordination and time-management skills.
• Someone who is proactive and takes ownership rather than waiting for instructions.
• Ability to remain calm and solution-oriented during events.
• Willingness to work flexible hours, including evenings, weekends, and holidays.

The Ideal Candidate We are looking for

someone who can represent our venue confidently in front of clients, help convert venue enquiries, and take charge on the event day. You should be someone who is approachable with clients, firm with vendors, quick at solving problems, and responsible enough to ensure that every event starts on time and runs smoothly.