EA to Director

Jobrapido; Bengaluru; On-site; INR 400,000 - 600,000; Full time

Job summary

DGS Translogistics India Pvt. Ltd. in Bengaluru is seeking a highly organized Executive Assistant to support the Director, acting as the Director's right hand and ensuring smooth daily operations across the organization.

You will manage calendars, schedule meetings, coordinate travel, prepare agendas and minutes, and maintain confidential records. You will also track KPIs, prepare reports and dashboards, and act as a liaison with senior stakeholders.

Qualifications

• Excellent follow-up and execution skills.
• Strong leadership and coordination abilities.
• Outstanding communication (written & verbal).
• Excellent interpersonal skills.
• High level of professionalism and integrity.
• Strong analytical and problem-solving abilities.
• Ability to work under pressure.
• Excellent multitasking capabilities.
• Time management and prioritization skills.
• High attention to detail.
• Ability to maintain confidentiality.

Responsibilities

• Manage the Director's calendar, appointments and daily schedule.
• Coordinate meetings, conferences and business travel.
• Prepare meeting agendas, MOM (Minutes of Meeting), and ensure closure of action points.
• Screen calls, emails and correspondence on behalf of the Director.
• Prepare management reports, dashboards and presentations.
• Organize important business documents and maintain digital records.
• Compile business data for decision-making.
• Maintain MIS reports and trackers.
• Support strategic initiatives assigned by the Director.
• Coordinate cross-functional projects.
• Ensure execution of management decisions.
• Monitor timelines and deliverables.
• Manage confidential files and executive records.
• Coordinate with vendors, clients and senior management.
• Handle travel bookings and expense reports.
• Ensure smooth administrative operations for the Director's Office.

Skills

Executive support

Follow-up

Communication

Confidentiality

Time management

Multitasking

Leadership

Job description

About DGS Translogistics India Pvt. Ltd-

Founded in 2004, DGS Translogistics India Pvt. Ltd. is one of India's fastest-growing Third-Party Logistics (3PL) companies, providing end-to-end supply chain, warehousing, transportation, and integrated logistics solutions to leading national and multinational organizations.

Role Overview

We are looking for a highly organized, proactive and execution-oriented Executive Assistant to the Director who can act as the Director's right hand.

Key Responsibilities

Executive Support

• Manage the Director's calendar, appointments and daily schedule.
• Coordinate meetings, conferences and business travel.
• Prepare meeting agendas, MOM (Minutes of Meeting), and ensure closure of action points.
• Screen calls, emails and correspondence on behalf of the Director.

Department Coordination

• Follow up with department heads on assigned tasks.
• Track project progress and ensure timely completion.
• Monitor KPIs, deliverables and deadlines.
• Escalate delays and provide regular status updates to the Director.

Communication

• Draft professional emails, letters, presentations and reports.
• Coordinate communication between the Director and internal/external stakeholders.
• Maintain complete confidentiality in all communications.

Documentation & Reporting

• Prepare management reports, dashboards and presentations.
• Organize important business documents and maintain digital records.
• Compile business data for decision-making.
• Maintain MIS reports and trackers.

Project Management

• Support strategic initiatives assigned by the Director.
• Coordinate cross-functional projects.
• Ensure execution of management decisions.
• Monitor timelines and deliverables.

Office Administration

• Manage confidential files and executive records.
• Coordinate with vendors, clients and senior management.
• Handle travel bookings and expense reports.
• Ensure smooth administrative operations for the Director's Office.

Required Skills

• Excellent follow-up and execution skills
• Strong leadership and coordination abilities
• Outstanding communication (written & verbal)
• Excellent interpersonal skills
• High level of professionalism and integrity
• Strong analytical and problem-solving abilities
• Ability to work under pressure
• Excellent multitasking capabilities
• Time management and prioritization skills
• High attention to detail
• Ability to maintain confidentiality

Experience

38 years as an Executive Assistant, Executive Coordinator, Executive Office Manager, or similar role. Experience in Logistics, Supply Chain, Manufacturing, Infrastructure or Corporate environments will be preferred.

Ideal Candidate Profile

The ideal candidate is someone who:

• Thinks like an owner.
• Gets work done through people.
• Is highly disciplined and process-oriented.
• Can independently manage multiple priorities.
• Has excellent business etiquette.
• Is proactive rather than reactive.
• Maintains complete confidentiality.
• Enjoys working directly with senior leadership.

If you are highly organized, execution-focused, and aspire to work closely with top leadership in one of India's fastest-growing logistics companies, we'd love to hear from you.