EA to Directors

Suncorp Solutions; India; On-site; INR 900,000 - 1,500,000; Full time

Job summary

Suncorp Solutions, Mumbai-based staffing firm with pan-India footprint, seeks an experienced Executive Assistant to support Directors with calendar management, travel logistics, and cross‑functional coordination.

Ideal candidates hold a BBA/BMS or B.Com (MBA/PGDM preferred) and have 5–8 years as an EA or operations assistant. Proficiency in MS Office, SAP/Tally, Google Workspace, video conferencing tools, and flawless English communication is essential.

Qualifications

• Bachelor’s degree in BBA/BMS or B.Com; MBA/PGDM preferred.
• 5–8 years of proven EA or Operations Assistant experience.
• Experience supporting Directors, CXOs, or founders; FMCG/CPG/manufacturing preferred.
• Advanced MS Office (Excel, PowerPoint, Word) and calendar tools.
• Familiarity with ERP systems (SAP, Tally) and Google Workspace; strong English skills.

Responsibilities

• Maintain Directors' complex schedules and prioritize meetings.
• Coordinate end-to-end domestic and international travel.
• Prepare MIS reports, dashboards, and board-level presentations.
• Track cross-functional action items and ensure deadlines.
• Draft professional emails, meeting minutes, and memos.
• Act as liaison with internal teams, distributors, and partners.
• Protect confidentiality around strategy and financial data.

Skills

MS Office Suite

Communication skills

Discretion & confidentiality

Analytical mindset

Multitasking

Fluent English

Hindi/Marathi (plus)

Education

Bachelor's degree in BBA/BMS or B.Com

MBA/PGDM preferred

Tools

SAP

Tally

Google Workspace

MS Outlook

PowerPoint

Zoom/Teams

Job description

Mumbai based staffing company which has pan India footprint. We recruit for all positions. We also give services like Training, Payroll management and sales consulting.

Job Description

Key Responsibilities -

1. Executive Calendar & Schedule Management

Maintain and organize the Directors' complex schedules, prioritizingcritical meetings, internal reviews, and client calls.

Manage end-to-end travel logistics (domestic and international),including flight bookings, hotel accommodations, visa processing, transport,and detailed daily itineraries.

2. Strategic Support & FMCG MIS Reporting

Collect, analyze, and synthesize operational performance data acrossdistribution networks, sales targets, manufacturing KPIs, and supply chainupdates.

Prepare periodic Management Information System (MIS) reports,dashboards, operational reviews, and board-level PowerPoint presentations.

Track project deliverables across cross-functional departments(Production, Quality Control, Procurement, Trade Marketing) to ensure actionitems discussed in Director reviews are met within deadlines.

Filter, screen, and route incoming queries, emails, and phone calls forthe Directors with high discretion.

Draft professional correspondence, official emails, meeting minutes(MOM), and strategic memos on behalf of leadership.

Serve as a liaison between Directors and internal teams, distributors,manufacturing plant heads, agency partners, and legal authorities.

4. Administrative & Operational Governance

Organize board meetings, executive strategy retreats, vendorinteractions, and plant visits.

Process executive expense reports, track budgets, and manage key vendorapprovals.

Maintain strict confidentiality around corporate strategy, productlaunches, pricing structures, and financial metrics.

C

Requirements

Candidate Requirements & Qualifications -

Education: Bachelor’s degree in Business Administration (BBA/BMS),Commerce (B.Com), or related field. (An MBA or PGDM in Management is preferred).

Experience: 5 to 8 years of proven experience as an EA,Executive Secretary, or Operations Assistant directly supporting Directors,CXOs, or Founders.

Industry Background: Prior experience working in an FMCG, ConsumerPackaged Goods (CPG), or Manufacturing setup is strongly preferred.

Tech Proficiency:

Advanced command of MS Office (Advanced Excel, PowerPoint, Word).

Familiarity with ERP systems (e.g., SAP, Tally) and Google Workspace.

Experience working with video conferencing and calendar tools (MSOutlook, Zoom, Teams).

Communication: Flawless written and verbal English communicationskills. (Fluency in Hindi/Marathi is a plus for operational coordination).

Problem-Solving & Agility: Strong ability to multitask, prioritizehigh-urgency tasks, and solve operational bottlenecks independently.

Discretion: High emotional intelligence, integrity, and absolutecommitment to business confidentiality.

Analytical Mindset: Ability to handle raw business data and transformit into structured, executive-ready insights.